Ministry Of Natural Resources And Climate Change
MINISTRY OF NATURAL RESOURCES AND CLIMATE CHANGE
ASSIGNMENTS UNDER TRANSFORMATIONAL ADAPTATION FOR CLIMATE RESILIENCE IN THE LAKE CHILWA BASIN OF MALAWI PROJECT (TRANSFORM)
1.0 BACKGROUND AND INTRODUCTION
The Malawi Government has received financial support from the Global Environment Facility (GEF) through the United Nations Development Programme (UNDP) to implement the
Transformational Adaptation for Climate Resilience in the Lake Chilwa Basin of Malawi (TRANSFORM). In the Lake Chilwa basin in southern Malawi, local communities are increasingly affected by the impacts of climate change. Since the 1960s, Malawi has experienced an increase in annual temperatures, prolonged dry seasons, increasingly variable rainfall patterns and more frequent heavy rainfall events. These climatic changes have been particularly acute in the Lake Chilwa basin where they have contributed to a rise in the intensity and frequency of climate hazards such as droughts and floods associated with: i) a decline in the capacity of ecosystems in the basin to regulate the hydrological cycle; ii) a decrease in Lake Chilwa’s water levels; and iii) a reduction in the productivity of fisheries and rainfed agriculture.
TRANSFORM Project aims to reduce the vulnerability of communities surrounding the lake to the adverse effects of climate change by strengthening the resilience of livelihoods through
Ecosystem-based Adaptation (EbA) and financing of sustainable, climate-resilient enterprises. Specific interventions implemented under TRANSFORM will include: i) enhancing the capacity of communities and institutions to plan, implement and monitor EbA interventions that build the adaptive capacity of the basin; ii) improving small-scale producers’ access to lucrative markets for climate-resilient products and value chains through diversification of product/service offerings and alternative livelihoods, as well as by enhancing access to microfinance, social protection and insurance; and iii) facilitating the adoption of alternative and climate-resilient livelihoods.
These interventions will see more robust and coordinated relationships between the private sector and small-scale producers, facilitated by concessional financing, improved
infrastructure and technologies, thereby enabling a long-term resilience building and vulnerability reduction in the Lake Chilwa basin and across the rest of Malawi.
The project will be implemented in Machinga, Zomba and Phalombe Districts. It is against this background that the Ministry of Natural Resources and Climate Change would like to
recruit personnel to spearhead the management and implementation of the TRANSFORM project.
The Ministry therefore, would like to invite applications from suitable candidates to fill the vacant positions that exist within the Project Management Unit (PMU) at the Environmental
Affairs Department.
1.1 OBJECTIVES OF THE PROJECT
The objective of the project is to reduce the vulnerability of communities surrounding Lake Chilwa to the adverse effects of climate change by strengthening the resilience of livelihoods
through Ecosystem-based Adaptation (EbA) and financing of climate-resilient enterprises in Lake Chilwa, and scaled up to other regions of Malawi: This will be addressed through 3
components:
(i) Component 1: Enhancing financing and investment in adaptation options and climate-resilient enterprises in the Lake Chilwa basin, with potential for upscaling to other regions
of Malawi. this will contribute to the outcome of enhanced public and private sector investment in and strengthened market linkages for upscaling sustainable, climate-resilient
enterprises to provide communities with alternative sources of income.
(ii) Component 2: Implementation of EbA and Sustainable climate-resilient livelihoods. This will contribute to the attainment of outcome 1 which is Reduced vulnerability of communities in target districts to climate change through the implementation of EbA interventions and the introduction of innovative sustainable climate-resilient livelihoods in preparation for scaling up through Outcomes 1 and 3.
(iii) Component 3: Strengthening the enabling environment for upscaling of initiatives aimed at climate-resilient development across Malawi. This will contribute to the outcome of
Strengthened enabling environment for district and community-level institutions to plan, implement and monitor Ecosystem-based Adaptation (EbA), in readiness for receiving
funding under the SCFF.
2.0 PROJECT MANAGEMENT TEAM
The Ministry of Natural Resources and Climate Change through the Environmental Affairs Department (EAD) is implementing a Transformation adaptation for Climate Resilience in the Lake Chilwa Basin in Malawi project (TRANSFORM). It is against this background that the Ministry would therefore like to seek the services of a (i)Project Manager, (ii) Monitoring and
Evaluation Officer, (iii) Safeguards Officer, (iv) Gender and Social Inclusion Officer, (v) Project Coordinators, (vi) Project Procurement Officer, (vii) Finance and Administrative Officer, (viii) Finance and Administrative Assistants to manage day to day operations of the project for a period of 60 months.
The Project Manager, the Project Monitoring and Evaluation Officer, the Project Safeguards Officer, the Project Gender and Social Inclusion Officer, the Finance and Administration Officer and the project Procurement Officer will operate from the Project Management Unit (PMU) based at the Environmental Affairs Department offices in Lilongwe and will be reporting to the Director of Environmental Affairs. The District Project Coordinators and Finance and Administration Assistants will operate from Machinga, Zomba and Phalombe Districts and will report to the Project Manager based at Environmental Affairs Department in Lilongwe.
2.8 Project Procurement Officer
2.8.1 Overall Description of the Duties
The Project Procurement officer will be responsible for acquiring goods or services for the TRANSFORM Project. He/she will ensure that there is compliance of procurement activities with Government of Malawi, UN/UNDP rules, regulations, policies and strategies; The Project Procurement Officer will be employed on full time basis and will be based at the Environmental Affairs Department in Lilongwe. He/she will be reporting to the Director of
Environmental Affairs Department.
Project Procurement Officer
60 months / over 5 years
Duties and Responsibilities
- Ensure compliance of procurement activities with Government of Malawi, UN/UNDP rules, regulations, policies and strategies; implementation of effective internal control;
- Prepare procurement plans and implement their monitoring.
- Organise procurement processes, including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Preparation of Purchase Orders (PO) and contracts;
- Implement an internal control system which ensures that purchase orders are duly prepared and dispatched.
- Ensure timely corrective actions on POs with budget check errors and other problems.
- Present reports on procurement.
- Ensure implementation of sourcing strategy.
- Develop and monitor inventory control procedures
- Negotiate contracts with suppliers
- Annual statistical procurement reporting and compilation of data for Government and UN reporting purposes
- Implement audit recommendations
Academic Qualification:
- A minimum of Bachelor of Procurement and Logistics Management, Logistics and Supply Chain Management
- Minimum of 3 years work experience with relevant and proven track record in similar assignments related to procurement, purchasing supply chain management
Required technical skills
- Experience in the usage of computers and office software packages, and ERP systems are essential. Experience in supporting training and learning programmes is an asset.
- Strong interpersonal and team-based skills in a multi-cultural, multi-disciplinary and multi-sectoral environment
- Demonstrated strong coaching/mentoring skills, regularly providing helpful feedback and advice to others in the office
- Result oriented and ability to meet deadlines and working under pressure
- Familiarity and ability to understand and implement policy and legal instrument and guidelines for the Government of Malawi and UNDP procurement procedures
- Demonstrated ability to write procurement minutes and reports
- A person of High Integrity and good track record
Method Of Application
Interested applicants that satisfy the requirements in the ToRs should submit their applications including a signed application letter indicating the position they are applying for with an up-to-date Curriculum Vitae (CV); Names and Contacts of Three Traceable Referees; Copies of Certificates by 04:30 PM on 24th November, 2023 to: The Director Environmental Affairs, Lingadzi House, P/Bag 394, LILONGWE 3.