Alliance for a Green Revolution in Africa (AGRA)
Job Description
The Position
In-Country Grants Officer – Malawi
Job Reference: GO/PD/MLW/04/2024
The In-Country Grants Officer is responsible for working flexibly and collegially in offering support to the Country Director, grants and programs staff as well as in processing grants and maintaining a grants database.
S/he will oversee the grants monitoring and evaluation processes in the assigned Country, and efficiently manages the flow of grants as per donor rules and regulations and in compliance with AGRA’s internal policies and processes and uses technology to achieve the set turnaround times.
Key Duties and Responsibilities:
- Manage day to day project and grants management of grantees within their portfolio.
- Creates and maintains a grant tracking database through the AGRA management information system (AMIS) and other tools to monitor the flow of project proposals from the time full grant documentation is received in the grants unit to the time a grant award is issued, and the first payment is made.
- Identifies grantees requiring technical assistance and provides relevant training on AGRA grants compliance and reporting requirements.
- Conduct pre-award due diligence for potential grantees including organization capacity assessments.
- Ensure adherence to donor compliance requirements by grantees during the life of the grant post grants issuance. Provide advice to the country leadership on grants compliance requirements.
- Provide grants portfolio performance reports to country leadership and provide corrective actions on parameters that include commitment budget uptake, disbursement, and burn-rate, closures, and implementation of audit recommendations etc.
- Collaborates with country leadership, and HQ regional grants officers in implementing systems, policies, and procedures related to grants administration in the designated country.
- Collaborates with the program staff to analyze, revise and formalize any necessary modifications and/or amendments to grants and contracts.
- Builds capability of the AGRA grantees within priority countries through providing trainings and technical backstopping on M&E systems and tools as required.
- Advocates for compliance with donor and AGRA-specific regulations for grant making and all applicable delegation of authority policies, as they relate to signatory powers and thresholds.
- Track grant-making pipeline, Request for Concept Note processing and Grants Agreement Letter issuance.
- Ensure complete and accurate expenditure support documentation is uploaded by grantees and AGRA to AMIS in compliance with MCF and other donors as appropriate.
- Organize grants charter reviews and compiles grant materials for Grants Committee review.
- Delivers training to grantees and other In-Country users of grants tools and e-platforms e.g. AMIS and maintains a log of problems and gathers information to contribute to continuous enhancement of the database.
- Conduct grantee monitoring and portfolio performance health checks.
- Prepare and conduct start-up orientation workshops for new awards and coordinate monthly / quarterly meetings with project staff to ensure grant contract clauses and all project-related requirements are complied with.
Key Qualifications and Experience required:
- Bachelor’s degree in a commercial domain or equivalent experience in a related field.
- Computer proficiency in: Word, Excel, Outlook, Internet search skills, PowerPoint, and ability to learn new applications quickly.
- Working knowledge of key donor agencies including MCF, USAID, The Rockefeller Foundation and Bill & Melinda Gates Foundation.
- Fluency in English and experience in a grant making environment.
Method Of Application
If you believe you are the right candidate for this position, kindly submit your application with a detailed CV in both English & French (including your e-mail and telephone contacts) to [email protected]. Please quote the job reference number in the subject line of the application e-mail.
Applications must be received on or before 30th April 2024. Due to the large volumes of applications we usually receive, we will only be able to contact those candidates who are shortlisted.
For more information on the AGRA, visit www.agra.org.