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Executive Assistant at NGO regulatory Authority

  • Full Time
  • Lilongwe
  • Salary: 00

NGO regulatory Authority

The Non-Governmental Organisations Regulatory Authority (NGORA) is a statutory body established under the NGO Act, 2001 (Cap. 5 of the laws of Malawi). Under the NGO Act, NGORA is mandated to register and regulate the operations of NGOs in Malawi.

NGORA’s vision is to have an NGO Sector that maximizes public benefit. In order to attain this vision NGORA plans on strengthening the capacity of its stakeholders including their systems, governance and ownership. Further to this, NGORA also aims to improve transparency and accountability of NGOs; strengthen collaboration and relationships amongst stakeholders; and create an enabling legal and institutional framework.

To effectively fulfil this vision, opportunities have arisen within NGORA to fill various positions. The positions require personnel with capacity to initiate innovative ideas geared at making NGORA
vibrant and competitive. The following are the details of the vacant positions:

12. Executive Assistant (1 Position) – Based in Lilongwe

The Executive Assistant will work in the Chief Executive Officers office.

Duties and responsibilities:

a. Act as the first point of contact for Management in dealing with correspondences and phone calls;
b. Provide proactive executive-level support to minimize time spent on administrative issues by the CEO;
c. Manage and maintain the CEOs schedules including travels and conferences, making appointments, and making changes to appointments;
d. Draft letters, maintain reference numbers, prepare presentations, update spreadsheets, and manage email workflow;
e. Organize and maintain physical and electronic file records, reports, and reference materials;
f. Arrange conference calls, webinars, and online meetings;
g. Assist in preparing materials for meetings and ensuring necessary resources are available;
h. Communicate with board members and arrange meeting agendas;
I. Collaborate with other team members and departments for efficient workflow;
j. Request for collating and filing expenses;
k. Maintain confidentiality and handle sensitive information appropriately.

The desired candidate must have the following qualifications and experience:

a. Bachelor’s Degree in Business Administration or any other relevant qualification.
b. At least 3 years work experience in similar role.


Method Of Application

Interested candidates should submit their applications in a sealed envelope together with detailed and updated curriculum Vitae (CV), three traceable referees and copies of certificates to:

The Registrar
NGO regulatory Authority
P.O. Box 31785

Or email: and cc: with title clearly stating the position being applied for.

Closing date for receiving applications is 29th March, 2024.

Only shortlisted candidates with be acknowledged.

To apply for this job email your details to