Banja La Mtsogolo
Background
Banja La Mtsogolo (BLM) is a Malawian Non-Governmental Healthcare Organization established in 1987. BLM provides quality Family Planning and Reproductive Healthcare including HIV/AIDS information and interventions. BLM is a senior member of the Marie Stopes International (MSI) Partnership which works in 43 countries. BLM exists to improve quality of life in Malawi through family planning and reproductive health care services. BLM serves over 800,000 clients annually and makes a significant contribution to national family planning objectives. The organization has national coverage, operating through 25 clinics, and numerous outreach clinic sites.
Applications are invited from suitably qualified candidates to fill the vacant position of Transport Assistant Officer.
Transport Assistant Officer (Lilongwe)
BLM is looking for experienced individuals to fill in position of Transport Assistant Officer. S/he will report to the Transport Officer. The Transport Assistant Officer will be responsible in preparation of Vehicle Performance Reports, maintenance of up-to-date vehicle/motorcycle files, assisting in scheduling of field trips and timely maintenance and servicing of vehicles/motorcycle in line with MSI and BLM policies, procedures, and standards. The aim is to effectively reach the public in general with Sexual and Reproductive Health services including youth initiatives in preventing unwanted births by ensuring that individuals have a right to CHILDREN BY CHOICE NOT CHANCE.
Role Purpose
The Transport Assistant Officer must ensure that all vehicles and motorcycles are properly maintained in good running condition and have necessary documentations to drive on the roads of Malawi. S/he will help keep track of staff movements and calendars, and plan vehicle allocations accordingly and ensure that all trips are well documented and charged in appropriate cost centres. S/he will be responsible for the supervision of all BLM drivers that they adhere to MSI and BLM standards.
Key Responsibilities
- Operate and maintain a Fleet management monitoring and tracking system and produce necessary reports relating to vehicle performance on monthly basis.
- Raising requisitions for fuel and vehicle maintenance and repairs. Ensuring cash advances are liquidated quickly.
- Assist with registration of new vehicles.
- Developing and maintaining a vehicle roster of travel to ensure that vehicle allocation is efficient, timely and meets the needs of each Program/Department.
- Ensure there is proper charging of vehicle usage to programs and that it checks against any abuse of the Agency vehicles.
- Supervise the work of all drivers and monitor that they are complying with daily motor vehicle inspections.
- Assist in reviewing logbooks regularly to monitor fuel usage, service expenses and compliance with vehicle usage policy. Ensure log sheets are filled correctly by Drivers and all staff using vehicles.
- Assist in maintaining an up-to-date motor vehicle and motorcycles files and schedules. Ensuring that all documents pertaining to each vehicle and motorcycle are appropriately filed and schedules are adhered to.
- Capturing all fuel, Incident, and maintenance cost monthly reports into MSI- TrackPoint
- Ensure that all drivers and BLM Staff who are authorized to drive have valid driving licenses for the vehicles they are driving and that copies are held on personnel files
- Familiarize with BLM and Global Fleet Manual and ensure all Drivers are oriented on this manual.
- Assist in maintaining a fuel float and process replenishment of fuel when float has been used up to 50% level and before reaching 75% level.
- Report timely to Transport Officer all vehicle accidents and ensure that the necessary procedures and follow ups are done with relevant stakeholders.
- Any other duties assigned from time to time by Line manager.
Qualification and experience required:
- A Diploma in Business Management or Transport and Logistics or Motor Vehicle Mechanics.
- 3 years’ experience in fleet management in a busy office. NGO experience will be an added advantage.
Knowledge, skills and other attributes required:
- Pro-choice and committed to BLM’s mission of supporting women to have “children by choice and not chance”. Demonstrate BLM’s core values of Accountability, Equality, Value for Money.
- Excellent written and oral communication skills.
- Good analytical, organizational, and supervisory skills.
- Ability to prioritise workload and set self-initiatives to achieve desired results.
- Excellent Computer skills, knowledge of spreadsheets, word and basic database is important.
- Experience in motor vehicle mechanics and Fleet management System is an added advantage.
- Have a valid Class C1 Driver’s License.
Reporting Line
The incumbents will be reporting to the Transport Officer.
Method Of Application
If you are interested and you meet the above requirements, please send your curriculum vitae and cover letter including names and contact details of at least three traceable referees (at least one reference from your current employer or most recent employer; or any previous employers from the recent past)
All applications should be addressed to:
The Human Resources Manager,
Banja La Mtsogolo,
P.O. Box 1854,
LILONGWE.
E-mail: recruitment@banja.org.mw; to reach him not later than Friday 26th August 2022.
“Our organization is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and therefore expects all staff and post holders to share this commitment”
BLM is an equal opportunity employer. No canvassing of any kind is allowed