Sub-awards Manager-Programs at Population Services International

PSI Malawi is affiliated to Population Service International, a Washington DC based non-governmental and nonprofit making organization. PSI Malawi mission is to support low income and at-risk Malawians to lead healthier lives through the provision and promotion of quality products and services, in line with the Government of Malawi goals. To accomplish its mission, PSI Malawi is inviting applications from suitably qualified candidates to fill the following vacant positions;

Sub-awards Manager-Programs

Reporting to the Senior Financial Advisor, the Sub-Awards Manager-Programs will be responsible for programmatic sub-recipient management in PSI using Sub-awards management life cycle, identify and address uncertainties that are inherent in the life of programs for PSI’s Sub-recipients. Manages Sub- recipients’ program changes through a comprehensive process of identifying, assessing, managing and applying control measures and harness newly available opportunities. Specifically, he or she will be required to perform the following specific duties and responsibilities;

• Facilitates Sub recipient (SR) pre- award assessment and provides due diligence feedback to management.
• Completes selection and negotiation memo for new Sub recipients through provision of reasons why SRs have been selected and whether they are meeting all PSI requirements.
• Drafts and reviews Sub-recipient sub-agreements and has in-depth knowledge on special conditions of each sub-agreement.
• Identifies conditions requiring amendments in Sub-agreement and facilitates the modification process for Sub-recipients to ensure that all changes have been formally accepted and signed against by both parties (PSI and the SR)
• Provides feedback, reports to Sub-awards Manager and Chief of Parties for each project on: Project progress; challenges encountered; proposed recommendations.
• Reviews and provides technical advice and where necessary capacity building initiatives on Sub recipients’ work-plans and reviews activities budget against expected outputs.
• Reviews Sub recipient’s narrative reports and identifies areas requiring support.
• Monitor Sub-recipients’ programmatic performance through tracking of project indicators in narrative reports, adherence to work-plans, and drafting and implementation of remedial actions.
• Responsible in determination of reasonability of Sub-recipients’ expenditure for each reporting period against program activities implementation through a vigorous review of narrative and financial reports and reports to Finance staff team.
• Plans and participates in site visits for Sub-recipients and follows-up on identified issues.
• Creates and manages “issue log” for each Sub-recipient in collaboration with Sub-awards team to facilitate a learning process for a quality program outcomes’ delivery – Reviews and updates monitoring plans for sub-recipients
• Manages relationship between PSI and sub-recipient through proper and supportive programmatic communication to Sub-recipient.
• Plans and conducts technical meetings with Sub-recipients to ensure effective project delivery.
• Coordinates Partners meetings (where more than one partner is involved in one project) on quarterly basis to monitor progress, discuss challenges and way forward for effective project implementation.
• Identifies any programmatic issues warranting suspension or termination of sub-agreement and provides feedback to management.
• Participates and is responsible for posting of SRs documents on G & C for field grading
• Writes and submits progress reports for specific Sub-recipients to specific Chief of parties for specific Programs under PSI.
• Liaise with specific Managers in PSI to conduct specific monitoring activities to Sub-recipients e.g Quality Assurance Manager to conduct QA assessments, M&E Manager to conduct Data audits etc.
• Communicates to Sub-recipients on any programmatic changes, updates to ensure adherence to donor stipulations.
• Participates and provides updates in monthly sub-award check in meetings with Washington DC Team.
• Participates and provides updates in MPFR meetings.
• Participates and draw a close-out plan for each sub-recipient

Qualification, Knowledge, Ability and Skills

• Applicants must have Master’s Degree in Project Management, Development Studies, or any other relevant field with 2 years post graduate experience
• At least 5 years’ experience in Sub-award management
• Experience in managing a busy and complex project and work within timelines
• At least five years of experience in implementation of public health related programs at facility and/or community levels in Malawi. Must demonstrate good managerial, administrative, and decision-making abilities.
• Good planning, organizing, and management skills to ensure projects are completed timeously, efficiently and aligned to quality specifications.
• Ability to promote teamwork, collaborating to achieve organizational goals and objectives.
• Must be familiar with government of Malawi public health policies and donor guidelines Experience in training, facilitation and capacity building in provision of technical assistance
• Good interpersonal and communication skills in English
• Working literacy in Word, Excel, and email (Outlook)

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae by 9th July, 2022, to The Head of Human Resources, PSI Malawi, Box 30132, Lilongwe through: jobs@psimalawi.org with the position being applied as the subject line.

PSI Malawi is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.