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Sub-awards Finance Coordinator at Population Services International

  • Full Time
  • Lilongwe, Malawi
  • Applications have closed
  • Salary: 000

Population Services International

PSI Malawi is affiliated with Population Service International, a Washington DC-based non-governmental and nonprofit making organization. PSI Malawi’s mission is to support low-income and at-risk Malawians to lead healthier lives through the provision and promotion of quality products and services, in line with the Government of Malawi’s goals. To accomplish its mission, PSI Malawi is inviting applications from suitably qualified candidates to fill the vacant position of Sub-awards Finance Coordinator

Reporting to the Sub Awards Finance Manager, the Sub-awards Finance Coordinator will be responsible for the coordination, monitoring, and reporting of  PSI sub-recipient Programs’ finances using the Sub-awards management life cycle. Specifically, the Coordinator will be required to perform the following duties and responsibilities;

  • Review sub-recipient’s proposal, deliverables and budgets, and budget notes for compliance with PSI and donor-specific requirements. Prepares Sub-award Selection and Negotiation memo.
  • Conduct pre-award assessments (due diligence) of potential sub-recipients
  • Drafts sub-award agreements/modifications and submit to Sub Awards & Finance Manager for review.
  • Conduct sub-award expense review, monitors sub-award expense vs. budget, Review sub-award financial reports, prepare financial review checklist, and management letter, and submit a sub-award payment request for processing.
  • Conduct sub-award advance and liquidation reconciliation.
  • Prepare sub-award monthly, quarterly, semi-annual, and annual and ad-hoc reports and submits them for review by the Sub Awards & Finance Manager.
  • Maintain an updated filing and documentation of sub-awards lifecycle.
  • Conduct monitoring and supportive supervision visits to all subs including their partners to ensure there is compliance with PSI, donor, and other legal administrative requirements and regulations when engaging with downstream partners.
  • Prepare for partners’ TWG/sub-committee meetings
  • Arrange and coordinate preparation for monthly and quarterly site visits. Drafts site visit reports.
  • Draft sub-awards section work plans
  • Track and update the sub-recipients monitoring plans
  • Track, identify, and updates the risk register for the section and sub-recipients
  • Scan and attach all project and sub awardees documentation in QBE as and when required
  • Coordinate internal and external sub-award audits
  • Prepares sub-award closeout documents and ensures full financial closure of sub-awards during close-out.

Qualifications, Knowledge, Abilities, and Skills

  • Applicants must have first a Degree in Accountancy or Finance with 3 years post qualification experience in donor-funded projects, or, in the final stage/level of ACCA or CIMA with 2 years post qualification experience in donor funded-project
  • Must be familiar with financial management for public health or, the NGO sector.
  • Must be knowledgeable with sub-award grants management.
  • Must have a thorough understanding of different donor requirements and procedures.
  • Must have excellent oral, and written interpersonal communication skills.
  • Must be a result-oriented, effective team player and results-oriented.
  • Must have experience managing audits
  • Must be literate with QBE and Microsoft excel computer skills

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae with names and contact details of at least three traceable referees by 29th July 2022, to The Head of Human Resources, PSI Malawi, Box 30132, Lilongwe with the job title as a subject line.  

PSI Malawi is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity, or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.