Farming and Engineering Services Limited (FES)
Farming and Engineering Services Limited (FES), a leading supplier and operator of premium brand products including Massey Ferguson and Challenger tractors, Komatsu machinery, Trimble GPS equipment, and Baldan farm implements has immediate vacancies for the following posts at Blantyre and Lilongwe Offices :
SHIPPING AND LOGISTICS ASSISTANT – BLANTYRE OFFICE
Reporting to: Senior Shipping Executive
The Shipping and Logistics Assistant is responsible for coordinating and managing the movement of goods in and out of FES operating countries and from Suppliers. This role involves handling shipping and receiving tasks, maintaining accurate records, and ensuring that shipments are processed efficiently and correctly. The Shipping and Logistics assistant plays a critical role in supporting the supply chain operations and ensuring customer satisfaction.
Key Responsibilities
- Prepare and process shipping documents, including bills of lading, packing lists, and invoices.
- Verify and inspect incoming shipments against purchase orders and packing lists.
- Ensure accurate and timely receipt of goods and materials.
- Coordinate and schedule shipments with carriers and freight forwarders.
- Ensure that all outgoing shipments meet quality standards and customer specifications.
- Maintain detailed records of all shipping and receiving activities.
- Ensure that all shipping documents are properly filed and accessible.
Prepare and generate reports on shipping activities and discrepancies. - Communicate with suppliers, carriers, and customers regarding shipment status and issues.
- Collaborate with other departments, such as sales, finance, customer service/ workshops to ensure smooth operations.
- Resolve any issues or discrepancies related to shipments or goods.
- Ensure compliance with all relevant regulations, including safety, environmental, and transportation regulations.
- Follow company policies and procedures related to shipping and logistics.
- Identify opportunities for process improvements and cost savings in shipping and logistics.
- Participate in training and development programs to enhance skills and knowledge.
Qualifications and Experience
- Diploma in Procurement & Supply chain/Logistics/administration or equivalent.
- Certification in logistics, supply chain management, or a related field is a plus.
- A minimum of three years’ work experience in shipping, receiving, or logistics roles.
Personal Attributes
- Strong organizational and time management skills.
- Attention to detail and accuracy in handling shipping documents
- Proficiency in using Microsoft office software (e.g., MS Office).
- Excellent communication and interpersonal skills.
- Familiarity with shipping regulations and documentation requirements.
Method Of Application
Interested candidates who meet the above requirements should send their application letters together with detailed Curriculum Vitae, and names of three traceable referees (preferably from previous employer) to [email protected]. The closing date for receiving applications is 16th August, 2024.
Kindly note that only shortlisted candidates will be contacted.