Graham Carr
Applications are invited for post of Senior Administrative Assistant at Graham Carr, Blantyre Office
Duties and responsibilities
Provide support to Audit and Advisory services
- Typing and scanning
- Financial statements
- Management letters
- General correspondence
- Fee notes/invoices
- Reports to the board
- Identify tenders from the newspapers and prepare the initial technical and financial proposals and quotations
Proper maintenance of office accounting records.
Receipts
- Issuing of receipts and ensure deposit slips properly filed
Ensure cheques and cash banked promptly and intact
Fee note/invoice book - Ensure fee notes/invoices are properly filed and recorded.
- Maintain and print fee notes/invoices using EDF machine
Property, office equipment, furniture and fittings - Maintain insurance of the property, plant and equipment
Tax and secretarial - Prepare the tax returns by the due date; Value Added Tax (VAT), Fringe Benefits Tax (FBT), Withholding tax, etc.
- Maintain the Company’s secretarial files
Proper maintenance of personnel records
- Personnel general files
- Personal data forms
- Incident report forms
- Bank loans
- Staff Loan Revolving records
Supervision & Other duties
- Management of the reception and ensure all visitors are handled and assisted cordially
- Organization of all office meetings
- Taking minutes
- Follow up of all matters discussed
Provide supervision to office assistants.
- Check the quality of the bound copies
- Control company’s minibus operations
- Proper control of incoming and outgoing mail
- General cleanliness of the offices and premises
- Ensure the offices are properly secured at all times
Any other duties
- Any other work as might be assigned by Partners/Director/Managers
Requirements
Advanced Diploma/Degree in Business Administration/Business Management
- Secretarial qualifications
- Outstanding communication and interpersonal abilities
- Excellent organizational skills
- Knowledge and experience in basic accounting, administration and human resources
- Knowledge of Microsoft Office at expert level
- 4 to 5 years-experience and self-starter
ONLY THOSE MEETING THE ABOVE REQUIREMENTS SHOULD APPLY BY 14 FEBRUARY 2024 TO THE FOLLOWING:
copy: [email protected]