Senior Administrative Assistant at Graham Carr

Applications are invited for post of Senior Administrative Assistant at Graham Carr, Blantyre Office

Duties and responsibilities

Provide support to Audit and Advisory services

• Typing and scanning
• Financial statements
• Management letters
• General correspondence
• Fee notes/invoices
• Reports to the board
• Identify tenders from the newspapers and prepare the initial technical and financial proposals and quotations

Proper maintenance of office accounting records.

Receipts

• Issuing of receipts and ensure deposit slips properly filed
  Ensure cheques and cash  banked promptly and intact
  Fee note/invoice book
• Ensure fee notes/invoices are properly filed and recorded.
• Maintain and print fee notes/invoices using EDF machine
  Property, office equipment, furniture and fittings
• Maintain insurance of the property, plant and equipment
  Tax and secretarial
• Prepare the tax returns by the due date; Value Added Tax (VAT), Fringe Benefits Tax (FBT), Withholding tax, etc.
• Maintain the Company’s secretarial files

Proper maintenance of personnel records

• Personnel general files
• Personal data forms
• Incident report forms
• Bank loans
• Staff Loan Revolving records

Supervision & Other duties

• Management of the reception and ensure all visitors are handled and assisted cordially
• Organization of all office meetings
• Taking minutes
• Follow up of all matters discussed

Provide supervision to office assistants.

• Check the quality of the bound copies
• Control company’s minibus operations
• Proper control of incoming and outgoing mail
• General cleanliness of the offices and premises
• Ensure the offices are properly secured at all times

Any other duties

• Any other work as might be assigned by Partners/Director/Managers

Requirements

Advanced Diploma/Degree in Business Administration/Business Management

• Secretarial qualifications
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Knowledge and experience in basic accounting, administration and human resources
• Knowledge of Microsoft Office at expert level
•  4 to 5 years-experience and self-starter

ONLY THOSE MEETING THE ABOVE REQUIREMENTS SHOULD APPLY BY 14 FEBRUARY 2024 TO THE FOLLOWING:

 

[email protected]

copy: [email protected]