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Senior Administrative Assistant at Graham Carr

  • Full Time
  • Blantyre
  • Salary: 00

Graham Carr

Applications are invited for post of Senior Administrative Assistant at Graham Carr, Blantyre Office

Duties and responsibilities

Provide support to Audit and Advisory services

  • Typing and scanning
  • Financial statements
  • Management letters
  • General correspondence
  • Fee notes/invoices
  • Reports to the board
  • Identify tenders from the newspapers and prepare the initial technical and financial proposals and quotations

Proper maintenance of office accounting records.

Receipts

  • Issuing of receipts and ensure deposit slips properly filed
    Ensure cheques and cash  banked promptly and intact
    Fee note/invoice book
  • Ensure fee notes/invoices are properly filed and recorded.
  • Maintain and print fee notes/invoices using EDF machine
    Property, office equipment, furniture and fittings
  • Maintain insurance of the property, plant and equipment
    Tax and secretarial
  • Prepare the tax returns by the due date; Value Added Tax (VAT), Fringe Benefits Tax (FBT), Withholding tax, etc.
  • Maintain the Company’s secretarial files

Proper maintenance of personnel records

  • Personnel general files
  • Personal data forms
  • Incident report forms
  • Bank loans
  • Staff Loan Revolving records

Supervision & Other duties

  • Management of the reception and ensure all visitors are handled and assisted cordially
  • Organization of all office meetings
  • Taking minutes
  • Follow up of all matters discussed

Provide supervision to office assistants.

  • Check the quality of the bound copies
  • Control company’s minibus operations
  • Proper control of incoming and outgoing mail
  • General cleanliness of the offices and premises
  • Ensure the offices are properly secured at all times

Any other duties

  • Any other work as might be assigned by Partners/Director/Managers

Requirements

Advanced Diploma/Degree in Business Administration/Business Management

  • Secretarial qualifications
  • Outstanding communication and interpersonal abilities
  • Excellent organizational skills
  • Knowledge and experience in basic accounting, administration and human resources
  • Knowledge of Microsoft Office at expert level
  •  4 to 5 years-experience and self-starter

ONLY THOSE MEETING THE ABOVE REQUIREMENTS SHOULD APPLY BY 14 FEBRUARY 2024 TO THE FOLLOWING:

 

wchirambo@grahamcarrmw.com

copy: blantyre@grahamcarrmw.com

To apply for this job email your details to wchirambo@grahamcarrmw.com