Exploits University
Applications are invited from suitably qualified and experienced candidates for the following vacant position of Receptionist and Records Officer tenable at Exploits University Lilongwe Campus.
RECORDS OFFICER
Job Summary
The Records Officer will support the operations of the University by supporting the Assistant Registrar Admissions.
Key Duties and Responsibilities
1. Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents.
2. Assists with inputting student data into the student information system
3. Updates changes in student demographics and collects supporting documentation as needed
4. Assists in the re-enrolment process
5. Assists with requests and maintenance of student permanent records;
6. Organises and maintains cumulative records of previous year students, including locating new school of attendance, contact and mailing records;
7. Greets and assists parents, students and other visitors. Screens and directs visitors to appropriate offices, school sites and personnel. Distributes a variety of materials to visitors.
8. Performs general clerical support duties including letters, memoranda and informational;
9. Prints and distributes student ID cards;
10. Attends a variety of assigned meetings
Qualification and Work Experience
- Candidates should have a Diploma in Library Information Science
- A minimum of three (3) years relevant work experience
- Those with university working experience will have an added advantage.
Skills and Abilities
- Excellent interpersonal skills
- Excellent oral and written communication skills
- Knowledge of routine record keeping practices and procedures.
- Proficiency in MS Office (Word, Excel, Access and Power Point) and familiarity with internet.
- Ability to manage data and file.
- Ability to give clear directions.
- Ability to prioritize work.
- Ability to work in team environment and ability to multitask.
- Approachable personality.
Exploits University is an equal opportunity employer. Every qualified applicant will be considered for employment.
Method of Application
Interested candidates should submit their applications electronically and these should include: a motivation letter, certified copies of relevant qualifications and detailed Curriculum Vitae with three traceable referees to the following address;
The University Registrar,
Exploits University,
P.O.Box 31507,
Lilongwe 3.
Email: recuit@exploitsmw.com Or: registrar@exploitsmw.com
The closing date for applications is 15th April, 2025. Only shortlisted candidates will be contacted. Late applications will not be considered.