Latest jobs in Malawi

Purchaser at Médecins Sans Frontières, (MSF)

Médecins Sans Frontières, (MSF)

Position: PURCHASER
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. In Malawi, MSF works in collaboration with the Ministry of Health and the local community in integrated HIV/AIDS in Chiradzulu District and Cervical Cancer projects Blantyre districts.
MSFF is looking for its Blantyre Cervical Cancer Project Office:
Position: PURCHASER – 1 POSITION
Workplace : Blantyre & Chiradzulu
Type of contract : 6-months Fixed term contract
Start date : September 2022
Main purpose of the position
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project
Main responsibilities
  • Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting in reception control process with the storekeeper
  • responsible for ensuring a standardized way of working and submit for recommendation to the line manager SoP’s for the purchase function related to your day-to-day function
  • Maintain a clean database and never let records sit in the program for longer than allowed by Purchase Guidelines
  • Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Supply chain supervisor
  • Assisting in reception control process with the storekeeper
  • Performing delegated tasks according to his / her activity and as specified in his/her job description
Requirements
Education:
  • Diploma in procurement and Supply, Business Administration or Accounting
Experience:
  • At least 2 years’ experience in supply chain related jobs
  • Good knowledge of ERP Software
Competencies:
  • Results and Quality Orientation L1;
  • Teamwork and Cooperation L1 ;
  • Behavioural Flexibility L1;
  • Commitment to MSF Principles L1 ;
  • Service Orientation;
  • Stress Management.
Method Of Application
Documents to provide:
  • Cover letter, Updated CV, ID Copy and relevant certificates

Deadline for submission of application: 25th August 2022

Application should be submitted to:
Human Resource Coordinator
Médecins sans Frontières France
Po Box 30353
Chichiri
Blantyre 3
Malawi
E-mail address: msff-lilongwe-recruitment@paris.msf.org 
With in Subject: 202208_Purchaser
NOTE: Please clearly indicate the position title on the application.
Letters, CVs and any documentation included in application package will not be returned.
Only short-listed candidates will be contacted. MSF is an equal opportunity employer: all applicants will be equally considered under the same criteria and expectations.
MSF does not charge any application/recruitment or training fees: if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration on email: msff-lilongwe-recruitment@paris.msf.org as soon as possible.

To apply for this job please visit paris.msf.org .