Project M&E Coordinator at ActionAid

ACTIONAID INTERNATIONAL IN MALAWI

The Organisation:

ActionAid Malawi (AAM) was established in 1990 under the country Agreement signed with the Government of Malawi and in 2007 registered as a local organization under the companies Act. With funding from the Global Fund through the Ministry of Health, ActionAid Malawi (AAM) serves as a Sub Recipient (SR) for the COVID-19 Response Mechanism – Community Engagement two year Grant (January 2024 to December 2025). AAM’s role involves coordinating Community-Led Monitoring (CLM) initiatives to enhance Health and Community Systems Strengthening. This implementation is carried out in partnership with three Sub-Sub Recipients (SSRs): Malawi Network of People Living with HIV/AIDS (MANET+), Creative Center for Community Mobilization (CRECCOM), and the Archdiocese of Lilongwe, Lilongwe Catholic Health Commission (LL-CHC). The C19RM Project is being implemented in 12 CLM districts in Malawi namely Nkhotakota, Rumphi, Mzimba North, Likoma, Zomba, Mwanza, Phalombe, Nsanje, Salima, Dowa, Ntchisi and Mchinji.

AAM seeks to engage on temporary basis the services of highly motivated Project Monitoring, Evaluation, Accountability and Learning (MEAL) Officer on a temporary basis (2 months). The Temporary MEAL Officer will  work in close collaboration with the program team to lead M&E activities for a project entitled “‘Adolescent Girls and Young Women (AGYW) in Mangochi”. The position will be responsible for developing, updating, and coordinating monitoring and evaluation (M&E) activities and events within the AGYW Programme,building the capacity of AGYW project staff, district partners in M&E, and promoting MEAL knowledge transfer internally.

Position          :           Project M&E Coordinator.

Duration         :           Up to December 2025.

Reporting to  :           Program Manager.

Duty station   :           Lilongwe.

Report date:              01^st July 2023.

 

Major Duties and responsibilities

CLM Tool Development and Data Management

• Develop the annual, quarterly, and monthly work plans in collaboration with the Program Manager and Techical Coordinators for alignment with the project objectives.
• Guide and supervise SSRs to ensure the proper implementation of project activities in accordance with established procedures and targets.
• Coordinate data collection, consolidation, analysis capacity-building sessions and the preparation of monthly and quarterly reports for submission to the Program Manager/Technical Coordinator.
• Coordinate the development/adoption and implementation of a robust project monitoring and evaluation system that will ensure tracking of CLM project results at different levels (outputs, outcomes and impact).
• Develop/ Adopt project database and ensure accountability through regular data updates, data integrity.
• Lead and oversee the development and review of data collection tools for the project in collaboration with the SSRs.
• Coordinate timely update and share database updates.

Monitoring and Reporting

• Conduct data collection monitoring and consolidation, tracking, cleaning, analysis and generate reports for the C19RM project.
• Maintain and update the C19RM indicator tracker based on submissions from peer educators, matrons and other data sources
• Carry out routine data quality assessments/ audits regularly to guide decision making
• Provide alert to the programme technical officers/ manager on corrective actions related to data quality, including flagging out issues and risks requiring timely actions.
• Prepare monthly, quarterly and annual reports for the project.
• Lead the Identification, preparation of case studies and change stories with SSRs to showcase project impact.
• Guide and supervise SSRs to ensure proper data collection is aligned with approved standard operating procedures. 

Assessments, Surveys and Evaluation

• Oversee the development and implementation of an Online Data Collection and Reporting System for CLM Program in the targeted 36 Health Facilities (in the targeted 12 CLM districts).
• Liaise with the Project Manager to initiate and develop tools for end of project evaluation as per AAM, Ministry of Health/Global Fund standards.
• Ensure that AAM country office learns from the end of project evaluation for decision making and improvement of project designs.
• Lead and/or coordinate all project assessments, evaluations and performance evaluation tasks including planning and reporting on the same.
• In collaboration with SSRs, update the indicator tracking table and any other project databases.
• Coordinate the preparation and review of all project reports to ensure quality and accurate reporting.

Learning, Accountability and Capacity Building

• Prepare relevant evidence-based reports to ensure learning and programme quality improvement.
• Build capacity of AAM staff and SSRs through training to ensure adoption of new data monitoring techniques and data quality.
• Keep abreast of new approaches and tools on M&E and provide capacity buidling to CLM staff and AAM pasrtners as needed.
• Enable staff to monitor and evaluate their own efforts, gather relevant data and produce required progress reports.
• Develop program strategies that are in line with C19RM program priorities and appropriately based on MEAL standards.
• Support in the development and implementation of a clear supportive supervision and mentorship tools.
• Provide technical leadership in the review of project outcomes and utilization of project data to prioritize interventions.
• Contribute to the process of knowledge creation and dissemination related to community, district, and national know-how in the areas of CLM.
• Represent the project during engagements with donors, government, and national and international forums related to CLM when required.

Qualifications and Requirements

• Bachelor’s degree in Statistics, Monitoring & Evaluation; population, demography studies, social sciences or any other related field.
• Minimum of 5 years of professional experience in the field of programme/project planning, management, and monitoring/evaluation of large-scale projects
• Substantive knowledge and experience in CLM, TB, HIV and Malaria and gender programming.
• Demonstrated experience in data processing and management of large-scale projects.
• Demonstrated experience of statistical packages and/ or data analysis software (e.g. SPSS, Excel, Epi Info, SMART, STAT 01) and advanced computer skills (word-processing, spread sheets, and databases) are a must.

Method Of Application

Interested individuals should apply by email only to : [email protected] Submission should be made by 5pm, June 2024.

ActionAid Malawi welcomes applications from all sections of community and promotes diversity.All applications will be considered on their individual merit. Suitably qualified candidates, especially women are encouraged to apply.  Due to high volumes of applications received, we can only correspond with short listed applicants.