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Project Administration Assistant at aQysta

  • Full Time
  • Malawi
  • Applications have closed
  • Salary: 00


Accounts, Administration, Business Development, Operations


  • Job Category: Project Administration

  • Job type: Full Time
  • Job Level: Assistant

  • Job Location: Malawi


  • Join our dynamic team as a Project Administration Assistant, where you’ll ensure smooth project operations, financial accuracy, and effective support for management and administration.

  • As a key member of our team, you will be assisting Country Manager with staff, meetings, and partnerships along with troubleshooting operational issues.


  • Are you passionate about leading projects and managing project-based operations?

  • Does new opportunities, connecting with new people, and forming partnerships excite you?

If the answer to the above questions is yes, we would want you to join our dynamic team.


  • Prepare and distribute regular project reports to stakeholders and ensure accuracy and completeness of project data.
  • Compile financial reports for projects and verify financial data accuracy with regulations compliance
  • Generate internal reports for management review and maintain documentation for internal audits.
  • Schedule and coordinate internal meetings pertaining to projects and facilitate discussions for document meeting outcomes.
  • Coordinate and facilitate internal project meetings, ensuring schedules are organized and discussions are effectively facilitated, while documenting meeting outcomes.
  • Handle staff matters, HR paperwork, along with inquiries; and also manage country manager’s meeting schedules.
  • Supporting Admin Officer with payroll, accounts, and payments.


  • Education: Bachelor’s degree in a relevant field preferred.

  • Minimum 4 years of experience in a related position.
  • Private sector experience preferred.
  • Experience with project reporting is advantageous.
  • Excellent writing and communication skills in English and Chichewa.
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel).
  • Strong troubleshooting abilities.
  • Excellent work ethic, serving as a role model for colleagues.
  • Trustworthiness.


At aQysta, you are welcome to join a diverse international team of driven, ambitious, young professionals who proudly own the company’s purpose – ‘to enable smallholder farmers to sustain themselves and their families with just farming.’

aQysta provides an open-minded and safe working environment that encourages innovative thinking, ownership, and taking on responsibilities. aQysta provides ample room and tools for you to unleash your creativity and skills to excel in the work you do.

As a company, aQysta adopts the global best practices and believes in taking an active role in its employee’s growth, by providing them with challenges, freedom and support required such that they hone their skills, develop confidence and shine as stellar professionals.

Method Of Application Applications are accepted only via email. To apply, please send your updated resume and cover