Programs Manager at Malawi Scotland Partnership (MaSP)

BACKGROUND:

The Malawi Scotland Partnership (MaSP) is an independent national umbrella organisation which exists to inspire the people and organizations of Malawi to be involved with Scotland in an informed, coordinated and effective way for the benefit of both nations. We do this by providing fora where ideas, activities and information can be shared between our members, harnessing the expertise, experience and enthusiasm that exists for these civic links across Malawi. By creating a single space for all the organizations and individuals in Malawi currently engaged with Scotland to come together, we help reduce duplication of effort, add value to the historic civil society relationship, and contribute towards poverty alleviation in Malawi.

MaSP is looking forward to recruiting a visionary, energetic, and highly inspiring individual as its Programs Manager.

The individual is expected to help further develop MaSP and to support the 160 year old partnership between Malawi and Scotland. The succesful applicant must be a highly driven and strategically-focused individual, who is able to inspire others about the model of dignified two-way people-to-people partnerships which unite the two nations.

JOB DESCRIPTION:

Programs Manager

Responsible to: MaSP Chief Executive Officer
Responsible for: The Regional Coordinators
Type of contract: Fixed Annual Contract, renewable based on performance
Location: MaSP Headquarters, Lilongwe

ROLES AND RESPONSIBILITIES

1.1 Planning and implementation

• Coordinate the planning of quarterly and annual project work plans
• Ensure that project activities are implemented within the agreed time lines with the funders Identify needs and respond to inquiries from members
• Develop relevant planning tools and share with all project staff
• Support CEO in the planning of Monitoring, Evaluation and Learning activities
• Model relationship building skills in all interactions, actively responding to member inquiries as and when it is necessary
• Raise awareness of MaSP through the organization’s communication plan to prospective members and partners and build strategic relationships
• Assist in the implementation of the Resource Mobilization Strategy
• Establish new programme activities and develop and maintain relevant partnerships
• Assist in dissemination of information to MaSP members, government, the Scottish government and the SMP
• Facilitate the planning and management of events
• Deliver bi-monthly news bulletins

1.2 Reporting

• Ensuring quality and timely submission of all donor reports
• Coordinate and drafting organizational monthly, bi-annual and annual reports
• Manage the organization’s member database and consider tailor made services
• Prepare and present program reports and dashboards
• Maintain accurate program documentation
• Track program performance against key performance indicators (KPIs)

1.3 Resource Management

• Manage program budgets and resources
• Allocate resources effectively across projects
• Track program spending and identify cost savings opportunities

1.4 Fundraising

• Participate in drafting of concept notes and proposals
• Making follow ups with potential donors on submitted proposals

ATTRIBUTES

• Strong, proven leadership skills: able to inspire and motivate others to volunteer their time.
• Pro-active and highly driven.
• Able to think strategically and innovatively.
• Experience working across different sectors, building coalitions and supporting collaboration.
• Able to work within and embrace MaSP’s vision and values.
• Must have a Master’s Degree in Social Sciences/any development-oriented fields or Strategic Management
• AND at least 5 years of postgraduate experience in areas of Project Management and Advocacy.
• Proven awareness and familiarity with National Development Policies and Strategies.
• Highly passionate about Scotland and Malawi relations.
• Experience working in an international organisation is desirable.
• Excellent report writing skills.
• Good public relations and public speaking skills.
• Sound knowledge and skills in Organization Development, Management and Sustainability.

Method Of Application

All interested in the above position and meet these requirements, should submit their applications via EMAIL, with a detailed CV with three traceable referees and a no more than one-page motivation letter (one side of A4) explaining why you are the best person for this job to the following address by Friday, 2nd May 2025:

The Board Chairperson
Malawi Scotland Partnership (MaSP),
P.O. Box 1589, Lilongwe, MALAWI.
Email: [email protected]

MaSP is an equal opportunities employer.