Programme Associate – Humanitarian and Disaster Risk Reduction at UN Women

Mission and objectives

UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide. UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide. It works globally to make the vision of the Sustainable Development Goals a reality for women and girls and stands behind women’s equal participation in all aspects of life, focusing on four strategic priorities: Women lead, participate in and benefit equally from governance systems Women have income security, decent work and economic autonomy All women and girls live a life free from all forms of violence Women and girls contribute to and have greater influence in building sustainable peace and resilience, and benefit equally from the prevention of natural disasters and conflicts and humanitarian action UN Women also coordinates and promotes the UN system’s work in advancing gender equality, and in all deliberations and agreements linked to the 2030 Agenda. The entity works to position gender equality as fundamental to the Sustainable Development Goals, and a more inclusive world.

Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women Malawi Country Office was set up in October 2012, following a request from the Government of Malawi and the UN in Malawi to help address key areas around gender inequalities and discriminatory provisions. The work of UN Women in Malawi in the upcoming five-year period will be guided by its new Country Strategic Note (SN) for 2022 -2025. The SN is aligned with the Global Strategic Plan of UN Women for 2022-2025 and aims to contribute to the gender-responsive implementation of the 2030 Agenda for Sustainable Development This UNV assignment will be part of UN Women Malawi Humanitarian & DRR team to deliver this mandate.

Task description

Within the delegated authority and under the supervision of Humanitarian Specialist, the UNV Programme Associate will: Provide administrative support in the preparation of programme work plans, acceleration plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds. Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances. Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations. Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team. Keep track of upcoming donor narrative reports including financial reports. Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. Provide administrative support in monitoring and preparation of budget and the finances of humanitarian programmes/projects, and in the preparation of FACE forms. Prepare non-PO vouchers for development projects. Process payment for consultants, as delegated. Create requisitions in Quantum for development projects; register good receipts in Quantum. Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions. Make travel arrangements for the Programme Team, including travel requisitions and claims. Draft minutes in meetings, as delegated. Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team. Organize and coordinate filing of documents; Reports submitted to the donors, maintain mailing lists. Keep record of training manuals/strategies for the portfolio. Provide administrative support to resource mobilization. Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues. Initiate learning from UNV’s from other portfolios to apply in practicing/host portfolio. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. Assist with the UNV Buddy Programme for newly arrived UN Volunteers. Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Requirements