Procurement Specialist at Blantyre Water Board

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EMPLOYMENT OPPORTUNITY

PROCUREMENT SPECIALIAST- NON-ESTABLISHED (12 MONTHS)

1. Introduction

Government of Malawi (GoM), through BWB and BCC, with financial support from the International Development Association (IDA), intends to implement the Blantyre Water and Sanitation Project (BWSP). The BWSP will run from March, 2023 to March, 2028. The project interventions are therefore expected to contribute to improved access to water and sanitation for the residents of Blantyre, thus improving the city’s health outcomes and quality of life, and enabling the business environment for its residents and BWB and BCC.

 

 

Blantyre Water Board (BWB), which is the main implementing agency, intends to recruit the services of a Procurement Specialist. The overall objective of this position is to build capacity of the procurement unit of the implementing agency while managing the procurement activities under the BWSP in adherence to the World Bank’s Procurement Regulations for IPF Borrowers.

The Project Procurement Specialist will be directly reporting to the Project Implementation Unit (PIU) Manager and will work in close collaboration with the Procurement Unit for BWB as part of capacity building.

Specifically, the Project Procurement Specialist will perform the following duties:

i. Preparation and updating of Project Annual Procurement Plan, detailing contract packages for works, goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity in consultation with all Technical Teams (TTS);

ii. Ensure that the World Bank Procurement Tracking System for monitoring of the Project procurement activities (STEP) is updated and used in real time;

iii. Timely procurement of goods, non-consulting services and works through preparation of all procurement documentation including Bidding Documents, Request for Quotations, Request for Bids, Procurement Notices, Bid Opening and Evaluation sessions and preparation of Bid Evaluation Reports;

iv. Using the World Bank’s Standard Procurement Documents prepare project’s customized Bidding and Proposal Documents (RFB/RFP) for Goods, Non-Consulting Services, Works and Request for Proposals (RFP) for Consulting Assignments. This should include standardized Forms to be used for Direct and Limited market approaches and for the Request for Quotations;

v. Coordinate and ensure timely responses to clarifications sought by bidders or shortlisted individuals as may be required;

vi. Provide secretarial services to shortlisting, technical/financial evaluation and during contract negotiation meetings;

vii. Coordinate responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;

viii. Prepare the General Procurement Notices (GPN), and Specific Procurement Notices (SPN), and Solicitations of Expression of Interests (SEOI), when required;

ix. In cases of procurement actions requiring IDA “No Objection”, coordinate the submission of procurement documents to IDA, monitor IDA response time on issuing “No Objections” at different levels of the procurement process and follow-up accordingly;

x. Preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required;

xi. Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods.

xii. Ensure compliance with procurement methods and prior review thresholds applicable to the project;

xiii. Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank Procurement Regulations; and Government of Malawi Public Procurement and Disposal of Assets Act 2017, where applicable;

xiv. Assist in timely payments to suppliers, contractors and consultants and also ensuring their contractual obligations such as payment guarantees, Insurance premiums and performance Bonds;

xv. Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files.

xvi. Assist with the maintenance and updating of procurement databases and contract register with complete “paper trail” of the procurement process;

xvii. Establish a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system;

xvill. Preparation of Procurement Post Review registers, attending Procurement Post Review meetings and response to comments on issues raised;

xix. Undertake procurement processes using Shopping procedures and any other procurement methods as assigned from time to time;

xx. Preparation of Quarterly procurement progress reports; and

xxi. Carry out any other relevant periodic duties that may be assigned by the Project Coordinator from time to time.

 

 

2. Professional Qualifications and Experience

The candidate should meet the following minimum qualifications:

i. BSc in Procurement and/or any other relevant discipline (e.g. Business Administration, Law, Economics, Project Management, and Engineering) and those with Master’s Degree in Procurement or related fields will have added advantage;

ii. A professional qualification in procurement from recognized institutions (such as the Chartered Institute of Purchasing and Supply (CIPS);

iii. A minimum of Eight (8) years of post-qualification experience in procurement and contract management in the public sector and at least five (5) years’ work experience in a donor funded-project such as those funded by the World Bank or African Development Bank or other international donors;

iv. Working knowledge of the Government of Malawi’s Public Procurement law and procedures;

v. Minimum 3 years work experience on World Bank funded projects is a must;

vi. Good computer skills and proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);

vii. Highly motivated with excellent planning, analytical, communications and interpersonal skills as well as a high level of diplomacy;

viii. Upholding of anti-corruption and anti-bribery ethics.

 

Method Of Application

Interested Individuals meeting the stated requirements should submit their updated detailed Curriculum Vitae (CVS) and copies of professional certificates in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by 25 January, 2023.

The Chief Executive

Blantyre Water Board,

Off-Makata Road,

P.O. Box 30369,

Blantyre,

MALAWI

Phone: +265 (0) 1 872 200

Physical submission: Blantyre Water Board Head Office Main Reception

Email for submission of applications: bwb@bwb.mw Copy: sbakolo@bwb.mw