Procurement Officer at Export Development Fund Limited

Organisation Background

Export Development Fund (EDF) is a development finance institution (DFI) mandated to promote the growth as well as diversification of the country’s exports. EDF’s mission is to support the Malawi economy through provision of foreign trade solutions to facilitate export diversification, international competitiveness and inclusive growth.

EDF also plays a leading role in job creation by investing in ambitious projects and initiatives, with the aim of enhancing the competitiveness of Malawi’s exports.

EDF’s young and dynamic team is motivated towards the collective goal of transforming Malawi’s exporting sector for accelerated economic development.

An exciting opportunity has arisen for energetic and innovative individuals to join EDF. We are therefore inviting applications from suitably qualified candidates to fill the following positions:

PROCUREMENT OFFICER

Reporting to the Procurement & Administration Specialist, the Procurement Officer is responsible for providing support in procurement and administration processes, transactions, and activities.

Key responsibilities include the following:

• Supporting the Procurement and Administration Specialist in providing secretarial duties for the Internal Procurement and Disposal Committee (IPDC).
• Development of procurement and disposal documentation such as annual procurement and disposal plan, tender documents, procurement contracts, adverts and invitations.
• Enforcing adherence to company policies, regulations, and legal requirements governing public procurement and disposal of assets.
• Identifying, evaluating and selecting capable and reliable suppliers.
• Preparing negotiating terms, conditions, and arranging negotiation meetings with suppliers to secure the best value.
• Analyzing costs, identifying cost-saving opportunities, and managing procurement budgets
• Maintaining accurate records of purchases, pricing, and supplier information.
• Building and maintaining strong relationships with key suppliers.
• Preparing reports on procurement and disposal activities for internal as well as external requirements.
• Managing the tenancy agreements and all EDF’s obligations in the agreements
• Processing fringe benefits for members of staff including fuel, airtime and security services.
• Planning and organizing company events and meetings.
• Overseeing daily activities, including coordinating logistics schedules and minor office repairs.
• Monitoring stock levels for stationery and office supplies, manage inventory databases, and track incoming and outgoing goods.

Preferred Qualifications, Skills, Experience and Attributes are as follows:

• Bachelor’s degree in Procurement and Logistics Management, Business Administration, Economics, or equivalent.
• Advanced Diploma in Procurement and Supply Chain (Chartered Institute of Procurement and Supplies – CIPS)
• Member of the Malawi Institute of Procurement and Supply (MIPS)
• High level of organization, attention to detail and problem-solving:
• Ability to interact professionally with staff and clients.
• Proficiency in Microsoft Office Suite and other relevant software.
• Candidates must possess at least two years post-graduate experience and demonstrable track record in a procurement environment.

Method Of Application

Interested candidates should submit their applications clearly indicating the relevant position together with detailed CV and names of three (3) traceable referees by close of business, 6th June 2025 via
email to [email protected]. All applications should be addressed to:

The Managing Director
Export Development Fund Limited
First Floor – Public Service Pension Fund House
Off Presidential Drive
P.O. Box 30063
LILONGWE 3.

Only shortlisted applicants shall be acknowledged and invited for interviews.

EDF is an equal opportunity employer as such, women are encouraged to apply