Bishop Mackenzie International School – BMIS
VACANCY
PERSONAL ASSISTANT TO THE PRINCIPAL (PRIMARY SECTION)
Bishop Mackenzie International School – BMIS, the only International Baccalaureate (IB) World
School in Malawi located in Lilongwe, is seeking applications from suitably qualified candidates to
fill the vacant position of Personal Assistant to the Principal (Primary Section).
Job Purpose
To provide confidential and administrative support to the Primary Principal and senior teachers. Act
as an ambassador for the Primary Section and the Principal in all matters.
Main Duties and Responsibilities
- Schedule and confirm appointments and plan the Primary Principal’s schedules;
- Handling requests and queries on behalf of the Principal and deciding on how to deal with them;
- Acting tactfully in the provision of information both within and outside the school;
- Deal with emails and writing letters to parents as required by the Principal;
- Prepare correspondences, reports and materials for publications and presentations in liaison with the Principal;
- Set up and maintain electronic and paper filing systems for records, correspondences and
students’ files; - Manage the day to day running of the Principal’s office;
- Create and implement office systems effectively;
- Attend to all administrative duties including telephone calls, emails and office enquiries;
- Assist the Principal with the preparation of key school events;
- Distribute newsletters, promotional materials and other information as required;
- Any other duties as may be assigned from time to time.
Minimum Qualifications and Experience
- Malawi Schools Certificate of Education or its equivalent;
- Diploma in Secretarial Studies and or Diploma/Degree in Business Administration;
- Computer literacy i.e. MS Office;
- A minimum of five years’ experience working in a similar position.
Specific/Personal Abilities
- Ability to maintain confidentiality and discretion
- Excellent verbal and written communication skills
- Good interpersonal skills
- Outstanding organizational and time management skills
- Knowledge of office management techniques and secretarial management
- Knowledge of school procedures, organization and structure
- A strong sense of professionalism and integrity
- Able to work under pressure with minimum supervision
Method Of Application
Interested candidates who meet the above minimum requirement should submit their applications together with detailed Curriculum Vitae, three traceable referees and copies of their qualifications to The Director, through the following e-mail address: [email protected]
Closing date for receiving applications is 3rd June, 2024.
Only shortlisted candidates will be acknowledged.