Personal Assistant to the Executive Director at Malawi Institute of Tourism

Malawi Institute of Tourism (MIT) is a leading tourism and hospitality training and educational Institution in Malawi with training campuses in Blantyre, Lilongwe and Mzuzu. The Institute also runs three application hotels, namely Alendo hotel in Blantyre, Lingadzi Inn in Lilongwe and Mzuzu Lodge.

Applications are invited for suitably qualified candidates who are self-driven and have high integrity to fill vacant positions in the Institute.

 Duties and Responsibilities

1. Provide administrative and secretarial support to the Executive Director and to executive management: scanning and circulating letters, drafting documents.
2. Maintain effective document filling system Executive Directors office including staff files, contracts and lease documents.
3. Maintain calendar of the Executive Director and organize business meetings and appointments, confirming on venues and attendance and ensuring meeting agendas are timely shared.
4. Coordinate interaction of the Executive Director with external stakeholders, maintain stakeholders contact details and meeting schedules.
5. Research, prioritize and follow up on incoming issues and concerns addressed to the Executive Director and routing of messages where necessary to conserve the Executive Director’s time
6. Assist in Executive Director administrative functions.
7. Organize meetings, venue bookings and travel arrangements.
8. Typing, compiling, preparing reports (Board reports) and presentations.
9. Coordinate critical tasks and documents for executive management
10. Minute taking where necessary.
11. Other duties assigned from time to time.

 Qualifications and Experience

• Diploma in Business Management or Business Administration or Human Resources from a recognized institution.
• Three years experience in a busy environment
• Advanced user of Microsoft office
• Prior experience as a Personal Assistant will be an added advantage.
• The interested candidates should be between age 30 and 45.

Method of Application

Applications should be accompanied by detailed curriculum vitae and copies of relevant certificates.

The Executive Director

Malawi Institute of Tourism

P. O. Box 2673

Blantyre.

Email: vacancies@mit.mw

Only short listed candidates will be acknowledged and invited for interviews.