Malawi Research and Education Network (MAREN)
The Malawi Research and Education Network (MAREN) is a not-for-profit institution which was founded around 2005 by the University of Malawi and Mzuzu University. It was established to create and operate an academic network interconnecting research and education institutions within Malawi and with their regional and global peers through the UbuntuNet Alliance.
The organization became fully operational in 2018 through funding from the Digital Malawi Project – a Project of the Malawi Government funded by the World Bank. So far, MAREN has managed to interconnect at least sixty sites including all the public universities at higher bandwidths. To date, the organization has been managed by consultants who were hired by the Project to facilitate its operationalization. Having been capacitated by the Project, MAREN is now in a position to recruit its own staff. Applications are therefore invited from suitably qualified, highly skilled, experienced, competent and visionary Malawians to fill the following position.
PERSONAL ASSISTANT TO THE CEO
The Personal Assistant to the CEO will report to the Chief Executive Officer. S/he will be responsible for:
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- Providing administrative and secretarial support to the CEO and to management: scanning and circulating letters, drafting documents, etc.
- Maintaining effective document filling system in the CEO’s Office
- Maintaining a calendar of the CEO
- Organizing business meetings and appointments for the CEO and management: setting calendar, confirming venue and attendance, ensuring agenda is shared and brief from relevant team member
received prior the meeting - Coordinating interaction with internal and external stakeholders for the CEO: phone calls, documents, letters, maintain stakeholder tracking record of contact details and meetings
- Coordinating critical tasks and associated documents for executive management
- Organizing meetings and venues with visitors in coordination with Human Resources and Purchasing: travels, board meeting, etc.
- Centralizing travel booking (flights, hotel, etc.) upon request, and procure in coordination with Procurement Officer
- Assisting in the CEO’s administrative functions and payments
- Researching, prioritizing and following up on incoming issues and concerns addressed to the CEO and routing of messages where necessary to conserve CEO’s time
- Maintenance of office inventory
- Minute taking where necessary
- Any other duties assigned by MAREN management from time to time.
Qualifications and Experience
A suitable candidate shall:
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- Be a holder of the Malawi School Certificate of Education
- Be a holder of at least a Diploma in Business Management/ Secretarial Studies from a recognized institution. Those with a related Bachelors Degree will have added advantage.
- Have at least 3 years’ experience in a similar position.
- Be an advanced user of Microsoft Office
- Have excellent oral and written communication skills
- Have good organizational skills
- Have capacity to work with minimal supervision.
- Have ability to work under pressure
- Have ability to work as part of a diverse and inclusive team
- Have high degree of integrity and professionalism
Term of office
The PA to CEO shall be on a 3 year contract renewable based on performance.
REMUNERATION
The positions above come with a competitive compensation and benefits package in accordance with MARE’s existing structure of benefits.
Method Of Application
Applicants are invited to submit a cover letter, Curriculum Vitae, and names and contact details of three traceable referees to the Finance and Administration Manager by the following email: recruitment@maren.ac.mw
Applications should be received not later than 24th March, 2023.