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Operations and Procurement Manager at Chemonics International Inc.

  • Full Time
  • Lilongwe, Malawi
  • Applications have closed
  • Salary: 000

Chemonics International Inc.

The purpose of the Global Health Supply Chain program – Procurement and Supply Management (GHSC-PSM) project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

  • Global Commodity Procurement and Logistics
  • Systems Strengthening Technical Assistance
  • Global Collaboration to Improve Long-Term
  • Availability of Health Commodities
  • The project is seeking qualified candidates for the following full-time employment opportunities:

JOB TITLE : Operations and Procurement Manager

JOB LOCATION : Lilongwe, Malawi

REPORTS TO : Operations and Finance Director

 

 

 

Position Summary
The Operations & Procurement Manager is responsible for managing the daily operations and leading the procurement of project subcontracts and operational commodities for the GHSC-PSM project office in Malawi; ensuring all project-related procurements of services and property are in compliance with USAID regulations regarding competition and compliant with the contract signed by USAID and Chemonics. The Operations & Procurement Manager will work closely with the projects Operations and Finance Director to facilitate smooth implementation of the project technical objectives.
Roles and Responsibilities:

Manage office operations, including communications with landlord and security provider, office repairs and maintenance, and operational procurements for furniture and equipment
• Oversee basic operational and technical procurements, including the procurement process, vendor selection, implementation, and payment, through supervision of the procurement officer
• Support the Operations and Finance Director to oversee and/or participate in complex operational and technical procurements, including drafting solicitation documents, communicating with potential vendors, managing the evaluation process, negotiating with awardees, and drafting contractual documents
• Support management of project leases, subcontracts, purchase orders, etc., including drafting and issuing such contractual documents, communicating with vendors, drafting and issuing modifications (as needed), and ensuring prompt payment
• Oversee management of project inventory, including ensuring accuracy of the inventory tracker, completion of quarterly inventory reviews, processing of operations-related purchases, and repair and/or disposition of inventory

• Support and encourage office-wide use of SharePoint
Support project compliance with U.S. Government regulations, Chemonics corporate policies, laws of Malawi, and any supplemental policies developed specifically for the GHSC-PSM project
• Support Operations and Finance Director to develop and implement key management systems for administration and procurement activities
• Support review and updating of project procedure and policy manuals as necessary
• Ensure integrity and completeness of procurement files; support/lead audit preparedness efforts and reviews of financial files as needed.

• Supervise the Operations Associate(s), Procurement Associate(s), and other operations personnel as needed
• Perform other duties as assigned.
Requirements
The ideal candidate will meet the following criteria:
• Bachelor’s Degree in Administration or a relevant Bachelor of Arts degree.
Strong communication English skills (oral and written)
Familiarity with USAID projects rules and regulations or of similar organizations
• Experience leading competitive procurements and managing subcontracts
• Supervisory and training experience

• At least four years experience working in office operations/administration/finance Good interpersonal skills, personal integrity, and commitment to excellence Malawi
Strong organizational and work prioritization skills, attention to detail
• Ability to work both independently with minimal supervision and as part of a team
• Finance experience preferred
• Demonstrates leadership, versatility, and integrity
Candidates registered under The Malawi Institute of Procurement and Supply (MIPS) are encouraged to apply.

Method Of Application

An application letter, a full detailed Curriculum Vitae or Resume with three traceable referees should be sent to: psmmalawirecruit@gmail.com

Applications are due as follows; the Operations and Procurement Manager position is due by close of business on Friday August 19, 2022. Only short-listed candidates will be contacted.”