Latest jobs in Malawi

Officer, Grants & Contracts at VillageReach

  • Full Time
  • Lilongwe, Malawi
  • Applications have closed
  • Salary: 000


About Villagereach

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health careThis includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 58 million people in Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique


The Grant Coordinator Officer will primarily support the Polio Sample Transport grant team to ensure award financial health, strong contracting oversight, and adherence to the project workplan. This role will also support budgeting for new business opportunities that the Malawi Team pursues. This limited term role will focus on a multi-country Polio Lab Sample Transportation award, funded by the Bill and Melinda Gates Foundation through November 2023. The Polio Lab Sample Transportation grant funds a public health emergency program in 15 outbreak or high-risk countries aiming to improve the timeliness and quality of sample transportation from health facilities to national or international laboratories, as part of accelerated efforts to eradicate polio and strengthen transport systems for any infectious diseases.


Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

  • Serve as Award Administrator on Polio Lab Sample Transport grant. As Award Administrator, independently monitor financial compliance and prepare financial data for Polio Lab Sample Transport program team through regular financial review. Award administration includes flagging compliance issues, supporting labor levelling, and budgeting for future fiscal years
  • Track program timelines, deliverables, budget burn, and communications
  • Monitor monthly budgets for grant activities across all 15 countries, ensuring that expenses are compliant with funder requirements and are properly coded
  • Ensure all award subcontracting follows the appropriate organizational procurement and approval protocols
  • Monitor monthly progress reports from all grant subrecipients and contractors in accordance with each individual agreement
  • Maintain systems and data accuracy for grants and contracts budgeting and CRM systems
  • Support Polio Lab Sample Transport program team on administrative and project management duties as assigned. May include co-coordinating specified meetings by taking notes and following up on delegated responsibilities with both internal and external parties; and supporting creation of program materials and presentations for internal and external audiences.
  • Lead budgeting processes for new business development and ensure correct approvals are sought before submission


The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

  • Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
  • Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
  • Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
  • Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
  • Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education & Experience:

  • Bachelor’s degree
  • 2 years of professional experience
  • 1+ years experience managing grant finances; public sector grants a plus
  • Demonstrated familiarity with the finance reporting and budgeting standards of practiceDemonstrated familiarity with contract language and grant cost policy adherence
  • Experience within non-profit operations a plus

Other Qualifications:

  • Comply with VillageReach’s COVID-19 vaccination policy.
  • Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
  • Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment.
  • French-speaking a plus

Education & Experience:

VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our USA office and our Country Offices and location of other global staff, US based staff are expected to be available for early morning meetings starting at 6am. In addition, our Regional Africa based staff and Country office staff are expected to be available for late afternoon/evening meetings up to 6pm.

Commitment To Diversity & Inclusion:

VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most underserved and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce.

Method of Application

This is an immediate hire and therefore resumes will be reviewed on a rolling basis until October 23, 2022. To apply, please submit your resume and a cover letter to our online portal:


VillageReach is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom it engages. We expect everyone working with us to share this commitment through our code of conduct.All offers of employment will be subject to satisfactory references and appropriate screening checks, which may include criminal records. VillageReach participates in the Misconduct Disclosure Scheme and, in line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.


VillageReach has an established compensation structure that is based on the relevant market and internally transparent. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history.