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Office Assistant at Public Service Pension Trust Fund

Public Service Pension Trust Fund

Public Service Pension Trust Fund is an Institution which was established in compliance with
Pension Act (CAP 55:02) to oversee the administration of the Public Service Contributory Pension Scheme. The Fund is inviting applications from suitably qualified Malawians to fill the following position that exists at Secretariat Office on an annual contracts renewable.

POST : OFFICE ASSISTANT
GRADE : PTF8
REPORTING TO : HR AND ADMINISTRATION OFFICER

PURPOSE OF THE JOB
To provide office support services

 

 

Key Duties and Responsibilities

1. Opening, maintaining, closing and archiving files
2. Delivering files and letters within the Fund’s offices to facilitate smooth work flow
3. Moving files and other official documents to respective officers and Registry
4. Cleaning offices, furniture and surrounding environment
5. Moving furniture and equipment as required
6. Keeping safe custody of office property and reporting any breakage of office facilities
for appropriate maintenance action
7. Running office errands
8. Collecting and delivering mails and documents to relevant departments of the Fund
9. Preparing and distributing tea;
10. Photocopying documents and letters and distribute to respective officers/offices;
11. Assisting with logistics of meetings, workshops and seminars
12. Disbursing and collecting letters and parcels to and from various offices outside the
Fund’s premises
13. Recording letters in the inward and outward registers
14. Ensuring offices and other facilities in the surroundings are clean

PERSON SPECIFICATIONS

Qualification and Experience
• MSCE with good track record
• At least one (1) year work experience in related work

Knowledge, Skills and Abilities
• Ability to work in team environment
• Ability to follow oral and written instructions
• Good organizational skills

METHOD OF APPLICATION
Interested candidates who meet the above requirements should submit their application letters, copies of certificates and curriculum vitae with traceable referees not later than 18th November, 2022 to:

The Principal Officer,
Public Service Pension Trust Fund,
P.O. Box 30146
Lilongwe 3.
Or by hand at the Public Service Pension Fund Building, City Centre, Opposite Golden Peacock Shopping Centre.