- Temporary
- Lilongwe
- Applications have closed
- Salary: 00

British Council Malawi
Job description
To support British Council Malawi’s projects and operations in line with our strategic plans. The role is an opportunity for a a highly motivated individual to support a busy operation and deliver a high-impact suite of programmes whilst enhancing their skills in the process. This is a short-term, non-permanent worker role.
Main accountabilities but not limited to the following:
The accountabilities cut cross-office operations as well as project delivery, enabling the NPW to to work with and learn from more experienced colleagues.
Finance and Administration Support
- Assist the Office Administrator in liaising with suppliers and stakeholders, both internal and external.
- Assist with Invoice scanning and onward submission to relevant units, ensuring that vendors are paid on time
- File management of key documents, including contracts, invoices, delivery notes, etc
- Assist the office administrator with month-end processes (Pre-closing, Reviewing, Closing and Reporting)
- Assist the office administrator with the preparation of returns to local authorities, including VAT
- Co-ordinate collection of vendor statements to enable monthly creditor reconciliations
- Provide clerical support to the wider office, which may include photocopying, scanning, and binding documents
Facilities Management Support
- Support in day-to-day maintenance of premises, security and provision of a comfortable working environment.
- Ensure that office inventory is regularly updated as per agreed schedule
Support operations and existing projects delivery
- Provide logistical support to specific projects and initiatives, including – and event planning and evaluation.
- Sourcing quotations and invoices for project activity budgeting and payments,
- Provide administrative support to existing projects, including contract register management and tracking
- Administer participant surveys, develop stakeholder databases, and support problem solving.
All duties and responsibilities will be in line with our EDI policy, safeguarding policy, and other corporate policies.
Role-specific knowledge and experience:
Essential requirements:
- Must be recent entrant to the workforce (within the past 4 years) with a Bachelor’s Degree in Business management or project management for relevant field
- Ability to work with little supervision on basic tasks
- Attention to detail
- Ability to organise, co-ordinate, and handle multiple tasks
- Confident to engage with participants at events
- Familiarity with using social media platforms is an added advantage
Desirable:
- Interest in education, operations management
- Experience of working in an international organisation
Further Information
- Pay Band: 2
- Remuneration: MWK 683,843.00 Gross Per Month
- Contract Type: 6 Month Fixed Term Contract
- Location: Lilongwe, Malawi
- Department/Function –
- Additional information
- Language requirements: Strong written and oral English communication skills.
- The Role holder must have existing rights to live and work in the country where the role is based.
- Closing Date: 5 June 2024. Applications will close at 23:59 East African Time