Office Assistant at British Council Malawi

To support British Council Malawi’s projects and operations in line with our strategic plans. The role is an opportunity for a a highly motivated individual to support a busy operation and deliver a high-impact suite of programmes whilst enhancing their skills in the process. This is a short-term, non-permanent worker role.

 

Main accountabilities but not limited to the following:

The accountabilities cut cross-office operations as well as project delivery, enabling the NPW to to work with and learn from more experienced colleagues.

 

Finance and Administration Support

• Assist the Office Administrator in liaising with suppliers and stakeholders, both internal and external.
• Assist with Invoice scanning and onward submission to relevant units, ensuring that vendors are paid on time
• File management of key documents, including contracts, invoices, delivery notes, etc
• Assist the office administrator with month-end processes (Pre-closing, Reviewing, Closing and Reporting)
• Assist the office administrator with the preparation of returns to local authorities, including VAT
• Co-ordinate collection of vendor statements to enable monthly creditor reconciliations
• Provide clerical support to the wider office, which may include photocopying, scanning, and binding documents

 

Facilities Management Support

• Support in day-to-day maintenance of premises, security and provision of a comfortable working environment.
• Ensure that office inventory is regularly updated as per agreed schedule

Support operations and existing projects delivery

• Provide logistical support to specific projects and initiatives, including – and event planning and evaluation.
• Sourcing quotations and invoices for project activity budgeting and payments,
• Provide administrative support to existing projects, including contract register management and tracking
• Administer participant surveys, develop stakeholder databases, and support problem solving.

 

All duties and responsibilities will be in line with our EDI policy, safeguarding policy, and other corporate policies.

 

Role-specific knowledge and experience:

Essential requirements:

 

• Must be recent entrant to the workforce (within the past 4 years) with a Bachelor’s Degree in Business management or project management for relevant field
• Ability to work with little supervision on basic tasks
• Attention to detail
• Ability to organise, co-ordinate, and handle multiple tasks
• Confident to engage with participants at events
• Familiarity with using social media platforms is an added advantage

Desirable:

• Interest in education, operations management
• Experience of working in an international organisation

Further Information

• Pay Band: 2
• Remuneration: MWK 683,843.00 Gross Per Month
• Contract Type: 6 Month Fixed Term Contract
• Location: Lilongwe, Malawi
• Department/Function –
• Additional information
• Language requirements: Strong written and oral English communication skills.
• The Role holder must have existing rights to live and work in the country where the role is based.
• Closing Date: 5 June 2024. Applications will close at 23:59 East African Time