Multiple Positions at Kamuzu University of Health Sciences

VACANCY ANNOUNCEMENT

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The Kamuzu University of Health Sciences (KUHeS) is a University and Centre of Excellence in health education, research, and innovation whose mission is ‘to advance knowledge, professional competencies, skills, and innovations in health sciences through high-quality student-centred and innovative education and research that responds to and influences the global/national policy, health, and development needs in an efficient, sustainable, and result-oriented manner’.

KUHeS carried out a Functional Review process, which resulted into a new Organisational Structure and Staff Establishment. Following the approval of the Staff Establishment and Organisational Structure by Government, KUHeS conducted a placement exercise for existing employees, but there were a substantial number of key positions that were not filled. KUHeS would like to fill some of these vacant positions as part of the Functional Review implementation process.

Therefore, applications are being invited from suitably qualified Malawians to fill the following vacant positions existing in various functional areas, as follows:

RESOURCE MOBILIZATION DEPARTMENT

1. CHIEF RESOURCE MOBILIZATION OFFICER- (1 POSITION)

Grade : KU4

Department : Resource Mobilization Department

Responsible to : Vice Chancellor

Responsible for : Relationships Manager

Business Development Manager

Job Purpose

To lead in the development and implementation of resource mobilization strategy of the University.

Key Roles and Responsibilities

• Undertaking effective financial engineering to unlock and mobilize private capital into the university;

• Leading in the development of the University’s existing and new enterprises in line with its vision;

• Initiating, developing and reviewing business development policies, plans and strategies;

• Preparing reports;

• Leads the development and implementation of a comprehensive; resource mobilization & enterprise development strategy;

• Leading in the development of appropriate resource Mobilization & enterprise development policies;

• Leading in the development of business plans for existing and new commercial entities;

• Leading the conduct of major resource mobilization campaigns;

• Developing tools for identifying, cultivating and managing relationships;

• Negotiating with donors and other external partners for development of multi- year programmatic initiatives;

• Championing the development of partner and alumni data bases necessary for effective and efficient relationship management;

• Fostering effective working relationships, engagement and responsiveness of internal collaborating functions essential for successful resource mobilization and enterprise development;

• Appraising and mentoring staff.

Minimum Education, Qualification and Experience

• Master’s degree in Business Administration, Economics, Finance and related fields;

• 7 years’ senior management experience in Finance, resource mobilization and commercial enterprise development.

INTERNAL AUDIT DEPARTMENT

2. CHIEF INTERNAL AUDITOR– (1 POSITION)

Grade : KU4

Department : Internal Audit Department

Responsible to : Administratively to Vice Chancellor

Functionally to University Council

Responsible for : Internal Auditor

: Assistant Internal Auditor

Job Purpose

To provide an independent and objective assurance on the efficacy of control systems, corporate governance and risk management and value addition interventions.

Key Roles and Responsibilities

• Developing, reviewing, implementing, and monitoring internal audit and risk management policies, plans, strategies, programmes, systems and procedures including budgets;

• Reviewing and advising on the effectiveness and adequacy of financial and operational systems and procedures;

• Setting, developing and monitoring compliance with internal control procedures, systems, statutory rules and regulations;

• Identifying key risk areas in consultation with Management and advising on appropriate interventions;

• Conducting performance and investigative audits in liaison with relevant stakeholders;

• Collaborating with external auditors on audit matters;

• Undertaking pre-audit and post audit of financial, stores and personnel records as may be required;

• Following up on audit queries to ensure audit observations are properly and adequately addressed;

• Preparing reports and servicing relevant committees;

• Appraising and mentoring staff.

Minimum Education, Qualification and Experience

• Master’s degree plus relevant professional qualification;

• 5 years’ relevant post-qualification experience.

PLANNING, MONITORING AND EVALUATION DIVISION

3. PLANNING, MONITORING AND EVALUATION MANAGER- (1 POSITION)

Grade : KU5

Department : Planning, Monitoring and Evaluation Division

Responsible to : Vice-Chancellor

Responsible for : Planning and Strategy Specialist

: Senior Monitoring and Evaluation Officer

Job Purpose

To provide technical support to all the functions of KUHeS so as to ensure that the development and implementation of the University Strategic Plan meets the highest standards, and in particular.

Key Roles and Responsibilities

• Supporting the process of development and updating of KUHeS strategy working with university management and staff to follow a process that includes appropriate stakeholder engagement while also adhering to standards and building in learning and ensuring that KUHES is focused on achieving these in strategy;

• Contributing towards the measurement of strategy by providing data on progress of implementation;

• Leading the development of a comprehensive M&E Plan and System for KUHeS;

• Leading the development of annual budgets and work plans for the M&E and university schools/departments and staff, looking at key targets for each year and how these will contribute to supporting departments and research projects to contribute to strategy; ensure that these are appropriate to budget availability;

• Taking lead in the design and implementation of a monitoring framework to track delivery against KUHES goals and objectives;

• Taking lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement;

• Facilitating periodic evaluations of KUHeS projects and academic programmes to determine impact levels;

• Providing regularly updated reports to the Senior Management Team on the status of implementation against KUHeS goals and objectives;

• Working with the different Schools, faculty and departments in preparing performance reports for the Council;

• Working with grants Project Managers to ensure timely and quality technical reports as per KUHES standards and donor requirements;

• Preparing periodic reports.

Minimum Education, Qualification and Experience

• Masters’ Degree in a relevant field;

• 5 years’ work experience.

4. PLANNING AND STRATEGY SPECIALIST- (1 POSITION)

Grade : KU6

Department : Planning, Monitoring and Evaluation Division

Responsible to : Planning, Monitoring and Evaluation Manager

Responsible for : Planning Officer

Purpose of the Job

To manage the development and implementation processes of the strategic plan and associated initiatives, projects and activities.

Key Roles and Responsibilities

• Assisting the executive team in developing the mission and vision of the organization;

• Assisting senior management in formulating the strategy that aims to achieve the mission and vision;

• Translating strategic plan into concrete strategic and operational objectives and activities that can be clearly communicated to organizational members;

• Preparing implementation plan to guide the execution of the University Strategic plan and associated initiatives and activities;

• Coordinating implementation of KUHeS Strategic Plan and change/reform programs and associated initiatives, projects and activities;

• Supporting development and implementation of school/ departmental and other sectoral plans and ensure they are aligned to the Strategic Plan;

• Supporting review, adaptation and adjustment of the Strategic Plan to reflect the changing circumstances;

• Ensuring alignment of the KUHeS Strategies, Goals and Objectives to Government Requirements;

• Supporting the planning and management of surveys/research related to the Strategic Plan and change/reforms agenda;

• Communicating and transmitting the strategy’s evolution to the rest of the organization;

• Organizing and leading the Strategic Review Meetings and documenting the agreements and adjustments approved during the meetings for their follow-up;

• Acting as a liaison among the distinct areas to ensure that the strategic initiatives receive the necessary resources and attention for their completion;

• Ensuring that all operation areas are correctly aligned with the corporate strategy to guarantee that they are all working towards a common goal.

Minimum Education, Qualification and Experience

• Masters’ Degree in Strategic Management or any relevant field;

• 5 years’ work experience.

5. PLANNING OFFICER- (1 POSITION)

Grade : KU8

Department : Planning, Monitoring and Evaluation Division

Responsible to : Planning and Strategy Specialist

Purpose of the Job

To manage the development and implementation processes of the strategic plan and associated initiatives, projects and activities.

Key Roles and Responsibilities

• Monitoring and managing the development and implementation of projects and assess their contribution to the university strategy;

• Co-ordinating and guiding the development of University budget;

• Preparing reports and data on strategic projects for key University Committees ensuring an appropriate level of detail to inform the strategic decision-making process;

• Devising systems to monitor student intakes on new programmes and review the programmes’ performance against targets;

• Preparing management information and Key Performance Indicators to inform strategic decision making;

• Extracting student, staffing and financial information from databases and management information systems for collation and presentation for corporate planning;

• Compiling and submitting data of returns to funding and regulatory bodies;

• Coordinating student recruitment planning; and understanding the impact of student intake targets on recruitment activities and business planning;

• Developing costing and resource allocation models;

• Facilitating the linkage between academic and resource planning;

• Providing strategic management information; official institutional statistics; and current, archive and projected data to support quality audits;

• Maintaining of published institutional statistics;

• Coordinating the development and review of the University’s Governance policies and responses;

• Managing and reporting of the University’s risk management procedures and key performance indicator reporting;

• Providing input to the University’s strategic planning process;

Minimum Education, Qualification and Experience

• Bachelor’s Degree in Strategic Management or any relevant field;

• 5 years’ work experience.

TEACHING AND LEARNING DEVELOPMENT CENTRE

6. DIRECTOR OF TEACHING AND LEARNING DEVELOPMENT- (1 POSITION)

Grade : KU3

Department : Teaching and Learning Development Centre

Responsible to : Office of the Deputy Vice Chancellor

Responsible for : Head of ODeL;

: Head Teaching and Learning Skills Development;

: Curriculum Development and Teaching Evaluation Manager.

Job Purpose

To provide strategic and administrative leadership to the TLDC to ensure University-wide high-quality teaching, learning and assessments in line with quality curricula and enhancing student academic success.

Key Roles and Responsibilities

• Providing leadership in the development and implementation of TLDC strategic plans, programmes and activities in alignment with KUHeS strategic plans;

• Leading and supporting TLDC staff in the quest to ensure best practices in teaching and learning throughout KUHeS;

• Leading the development and monitoring facilitation of short courses and other activities designed to enhance pedagogical skills, curriculum development and student success;

• Providing timely and thorough communication of activities, requests, policies and practices to clients;

• Stimulating student-centered teaching and learning culture among faculty members throughout KUHeS;

• Promoting a culture of reflective practice in HP education;

• Establishing and strengthening partnerships and coordinating institutional teaching and learning information exchanges with other institutions;

• Conducting outreach and research in HP education and promoting research among TLDC staff;

• Mobilizing resources for TLDC and managing their effective and efficient utilization;

• Advising and leading in resolving problems and issues affecting teaching and learning at all levels within the KUHeS, and recommending evidence-based remedial measures;

• Monitoring and evaluating the Teaching and Learning Development Support Centre performance;

• Determining strategies and processes to enhance the Teaching and Learning in KUHeS;

• Participating in marketing and promoting TLDC services both within and outside KUHeS.;

• Preparing and submitting periodic performance reports to relevant stakeholders;

• Providing advice on teaching and learning policy for KUHeS;

• Engage in teaching, consultancy and outreach activities.

Minimum Education, Qualification and Experience

• PhD in a Health Professions Education/Medical Education/Nursing Education or similar field;

• 2 years’ work experience of coordinating and leading faculty development in a health professions education setting;

• 7 years’ teaching experience at University level;

• Leadership training from recognized institution.

QUALITY ASSURANCE DEPARTMENT

7. CHIEF QUALITY ASSURANCE OFFICER (1 POSITION)

Grade : KU4

Department : Quality Assurance Department

Responsible to : Vice Chancellor

Responsible for : Senior Quality Assurance Officer (Academic)

: Senior Quality Assurance Officer (Operations)

Job purpose

To ensure compliance to quality standards and requirements of provision of services across all systems in the University.

Key Duties and Responsibilities

• Developing, reviewing, implementing and monitoring quality assurance and enhancement policies, plans, programmes, strategies, procedures including budgets;

• Leading the development of quality management and academic regulatory frameworks;

• Facilitating and enforcing compliance with internal and external quality assurance standards, regulatory, professional bodies and legal frameworks;

• Developing, reviewing and implementing schedule of cycles for academic programmes in liaison with Executive Deans;

• Initiating and coordinating quality assurance audits;

• Mobilizing resources and monitoring its effective, efficient and economic utilization;

• Developing and maintaining partnership with government, industry and other relevant institutions, development partners and international communities;

• Initiating and coordinating institutional assessments, outreach programmes and tracer studies;

• Preparing reports;

• Collating and distributing information from regulatory bodies (e.g. The National Council for Higher Education and other relevant professional bodies) and monitoring quality compliance by the University;

• Establishing and communicating a University calendar to be followed in the internal monitoring processes;

• Monitoring and fostering efficient utilization of resources in the department;

• Assisting in organizing and contributing to the University inductions for quality assurance and any other associated seminars/workshops that may be arranged from time to time;

• Appraising and mentoring staff.

Minimum Education, Qualification and Experience

• Master’s Degrees in Health Professions Education, Education Management or any relevant field;

• 7 years’ work experience in the field of quality assurance.

LEGAL SERVICES DIVISION

8. ASSISTANT REGISTRAR (LEGAL)

Grade : KU5

Department : Registry Services Directorate

Responsible to : Registrar

Responsible for : Senior Legal Services Officer

Purpose of the Job

To oversee and provide legal representation and advisory services to the University

Key Duties and Responsibilities

• Participating in developing and reviewing policies, plans, strategies, systems, procedures and regulations;
• Conducting litigations initiated by and against the University before the appropriate courts in close coordination with the concerned function;
• Proactively resolving legal issues and providing solutions to avoid litigation;
• Setting up systems to ensure compliance with statutory requirements;
• Liaising with outsourced legal service providers in the discharge of their obligations;
• Guiding the University in interpretation of laws regarding all its functions;
• Providing legal advice to University management and staff on official matters;
• Initiating and pursuing legal proceedings as required;
• Preparing cases for submission to outsourced legal service providers;
• Drafting, vetting and/or reviewing legal letters, contracts and agreements;
• Monitoring legal obligations under agreements;
• Producing relevant reports;
• Maintaining a database of statuses of all court matters;
• Representing the university at arbitration and mediation;
• Participating in relevant committee meetings;
• Managing institutional risks;
• Appraising and mentoring staff.

Minimum Education, Qualification and Experience

• • Master’s degree in Law or related qualification;

• Registered as a legal practitioner in Malawi.
• 5 years’ relevant experience.

9. SENIOR LEGAL SERVICES OFFICER

Grade : KU7

Department : Registry Services Directorate

Responsible to : Assistant Registrar (Legal)

Purpose of the Job

To provide legal services

Key Duties and Responsibilities

• Conducting litigations initiated by and against the University before the appropriate courts in close coordination with the concerned function;
• Proactively resolving legal issues and providing solutions to avoid litigation;
• Preparing cases for submission to outsourced legal service providers;
• Setting up systems to ensure compliance with statutory requirements;
• Liaising with outsourced legal service providers in the discharge of their obligations;
• Drafting, vetting and reviewing legal letters, contracts and agreements;
• Monitoring legal obligations under agreements;
• Guiding the University in interpretation of laws regarding all its functions;
• Producing relevant reports;
• Maintaining a database of statuses of all court matters;
• Representing the University at arbitration and mediation and negotiations;
• Participating in relevant committee meetings;
• Managing institutional legal risks.

Minimum Education, Qualification and Experience

• • Bachelors’ degree in law or relevant qualification;

• Registered as a legal practitioner in Malawi.
• 3 years’ relevant experience.

ESTATES DIVISION

10. ASSISTANT REGISTRAR (ESTATES) – (1 POSITION)

Grade : KU5

Department : Registry Services Directorate

Responsible to : Deputy Registrar

Responsible for : Works Supervisor

Job Purpose

To manage estates development and maintenance services.

Key Duties and Responsibilities:

• Providing leadership in the development and maintenance of estates;

• Initiating, implementing, monitoring and reviewing estates development and maintenance policies, plans, strategies, systems, procedures and regulations;

• Providing advisory services related to Estates development and maintenance to line managers;

• Dealing with tenancy and leasehold matters;

• Ensuring quality control of infrastructure development and maintenance works;

• Monitoring implementation of estates development projects;

• Managing and maintaining estates records;

• Assessing and certifying completed works;

• Servicing relevant committees;

• Preparing product specifications and Terms of reference for construction works and services;

• Preparing bill of quantities for budget estimates for estates development and maintenance works;

• Preparing infrastructure and maintenance reports;

• Managing relationship with external stakeholders

• Preparing Estates reports;

• Initiating aesthetic ways of face lifting the existing built facilities;

• Monitoring and evaluating outsourced estates related services;

• Appraising and mentoring staff.

Minimum Education, Qualification and Experience

• Masters’ degree in in Quantity Surveying or Architecture or other relevant fields;

• 5 years’ experience in the relevant field;

• Professional certification with relevant professional body.

Method Of Application

Interested individuals meeting the requirements above should submit applications including: certified copies of certificates; detailed CV including names, emails and phone contacts of three (3) traceable professional referees to:

The Registrar

Kamuzu University of Health Sciences

Private Bag 360

Chichiri

Blantyre 3

Or email to: [email protected]

Applicants submitting via email must indicate the title of the post in the subject line of the email. Applications should be submitted by 31^st January, 2024. Only shortlisted candidates will be acknowledged.

Those that already applied for these positions must not re-apply.

KUHeS is an equal opportunity employer and therefore encourages applications from qualified men, women and persons with disabilities.