Elizabeth Glaser Pediatric AIDS Foundation
VACANCY ANNOUNCEMENT
Elizabeth Glaser Paediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. EGPAF currently supports national, district, and local governments, facilities, communities, and non-governmental partners. In 2020, EGPAF’s global footprint spans 15 countries. To date, EGPAF has supported over 15,000 sites to offer HIV counselling, prevention, diagnosis, and treatment services alongside high-quality family health care. Join us on our fight for an AIDS-free generation!
EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence-based HIV prevention, care and treatment interventions in 177 health facilities in nine districts through EGPAF’s U.S. President’s Emergency Plan for AIDS Relief/U.S. Canters for Disease Control and Prevention (PEPFAR/CDC) – funded Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi.
EGPAF seeks to fill the following open positions:
Title : Logistics Officer
Reports to : Asset, Fleet and Inventory Manager
Location : Lilongwe
How will you fight for an AIDS-free generation?
The Logistics Officer is responsible for managing the foundation fleet and all associated logistics support services. The logistics Officer is also responsible for developing strategies and procedures to minimize costs and increase efficiency. Additionally, they must ensure compliance with all relevant transport regulations.
No two days are alike at EGPAF, but what can you expect in this role?
Staff Management
- Management of drivers to ensure that they keep time, the vehicles clean, and fuelling in time for a trip and that all vehicles are roadworthy
Transport Management
- Coordinates transportation of supplies through established transportation processes; arranges transportation of supplies coordinate shipment and receipt of supplies using established guidelines where possible.
- Determine the best delivery method based on the supply chain, cargo type
- Manage transport fleet and locally hired vehicles where applicable
- Co-ordinate with program operation staff to ensure that the transport requirements are being met
- Manage all transport requirements including Vehicle logbook (VLB) fuel consumptions, maintenance, and ensuring that all vehicles are fully equipped with tool kits, First Aid kits, and other relevant equipment
- Ensure vehicles equipment is maintained as per Fleet standard operating procedures
- Manage and coordinate all drivers and make regular inspections of vehicles and vehicle logbooks
- Liaise with garages with regard to the repair and maintenance of vehicles based on the reports submitted by drivers and recommend the appropriate garage.
- Monitor and evaluate drivers’ performance, fuel consumption, vehicle maintenance, and repairs.
- Carry out daily, weekly and monthly checks on all tools and spares in all vehicles as well as weekly mechanical checks in cooperation with the mechanic or identified garage
- Provide monthly evaluation reports on all transport issues to the Fleet, Asset and Inventory Manager.
- Manage fuel system, including the weekly and monthly transport analysis of the cost and efficiency as per standard Vehicle Logbook and Fleet summary formats
- Make sure that there is an efficient system of booking (daily, weekly, late, individual vehicle) as per the vehicle bookings and allocation
- Make sure that all safety and security procedures and measures according to the manual are exercised and those which are specifically required for within Malawi locations
- Coordinates the maintenance of vehicles by maintaining a table of tracking databases to ensure vehicles are maintained as scheduled
Asset Management
- Ensure all assets are registered on the Fixed Asset Register
- Maintain and extract asset register for the office by ensuring that all movement of assets is recorded and tracked
- Ensure all assets which are damaged are reported to the Fleet, Asset, and Inventory Manager for repair or request assessment for disposal action
- Ensure all asset certificates are filed in an orderly manner
- Ensure an asset repair certificate is prepared and accompanies any asset that is sent from the field to the Head office for repair
Fuel Management
- Manage and account for all fuel stock tracking (issues and receipts)
To be successful, you will need to have:
- Bachelor’s degree in Business Management, logistics, or any related field.
- 5+ years experience in a logistics management role.
- Proven track record of successful project management.
- Strong leadership and interpersonal skills.
- Excellent written and verbal communication skills.
- Very enthusiastic and keen to work hard to achieve the objectives of the program.
- Skills in computer Packages – Excel, Word, PowerPoint, Access.
- Motor vehicle Experience and training in the mechanical field will be an added advantage.
As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and we strongly encourage those with the following identities to apply: BIPOC (black, indigenous, and other people of color), women and non-binary, LGBT+ (lesbian, gay, bisexual, and transgender), individuals with disabilities, and other members of historically underrepresented groups.
EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.
The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org .
Method Of Application
Interested qualified candidates should send their expressions of interest, enclosing copies of their certificates and a detailed current Curriculum. Qualified women are encouraged to apply.
To apply log onto EGPAF webpage: https://www.pedaids.org/about/careers
Closing date: 19 January 2023