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Infrastructure Contracts Manager at Ministry of Health

  • Full Time
  • Lilongwe
  • Salary: 00

Ministry of Health

REQUEST FOR EXPRESSION OF INTEREST
(CONSULTING SERVICES-INDIVIDUAL SELECTION)

(Appointment Type: Local Hire)

Country: Malawi
Name of Project: Malawi COVID 19 Emergency Response and Health Systems Preparedness Project
Assignment Title: Infrastructure Contracts Manager
Procurement Reference Number: MW-CHSU-420747-CS-INDV
Issue Date: 4th May, 2024

I. Background Information

The Government of Malawi is implementing the Malawi COVID-19 Emergency Response and Health Systems Preparedness Project funded by the World Bank (IDA). This is a five-year project with the project development objective being to prevent, detect and respond to the threat posed by COVID-19 in Malawi and strengthen national systems for public health preparedness.

The position is tenable at the Public Health Institute of Malawi (PHIM) which is responsible for implementation of COVID-19 response activities in Lilongwe, Malawi.

The Ministry of Health invites applications from suitably qualified and interested candidates to fill the position of Infrastructure Contract Manager, recruited as individual consultant following World Bank Procurement Regulations dated September 2023.

II. Main Objective of the Assignment

The Construction Contracts Manager will be responsible for overseeing and managing all aspects of construction contracts within the Bank PIU at CHSU and shall be reporting to Ministry of Health – The Director of Planning and Policy. The period shall be one-year renewable.

The individual will play a crucial role in ensuring compliance, mitigating risks, and optimizing contractual arrangements for successful project delivery

III. Key Responsibilities:

1. Contract Management:

  • Administer and manage all phases of construction contracts, from pre-contract stages to project closeout.
  • Ensure adherence to contract terms and conditions.
  • Develop and implement effective contract management processes and procedures.

2. Contract Review and Analysis:

  • Conduct comprehensive reviews of contract documents, identifying key obligations, risks, and opportunities.
  • Analyze and interpret contract clauses to ensure clarity and mitigate potential disputes.

3. Negotiation and Dispute Resolution:

  • Engage in contract negotiations and discussions to achieve favorable terms.
  • Proactively address and resolve contractual disputes in collaboration with legal and project teams.

4. Risk Management:

  • Identify, assess, and mitigate risks associated with construction contracts.
  • Develop risk mitigation strategies and work closely with project teams to implement them.

5. Stakeholder Communication:

  • Establish clear communication channels with internal and external stakeholders.
  • Provide guidance to project teams on contractual matters and dispute resolution.

6. Compliance and Governance:

  • Ensure compliance with company policies, legal requirements, and industry standards.
  • Implement governance mechanisms to monitor and report on contract performance.

7. Training and Development:

  • Conduct training sessions for project teams and other relevant stakeholders on FIDIC, NEC, and JBC contracts.
  • Keep abreast of updates and changes to contract standards and disseminate information within the organization.

8. Document Control:

  • Establish and maintain a comprehensive document control system for all contract-related documents.
  • Ensure that all project teams have access to the latest versions of contract documents.

9. Performance Monitoring:

  • Implement systems to monitor and evaluate contractor performance against contractual obligations.
  • Collaborate with project teams to track key performance indicators (KPIs) and report on contract performance regularly.

10. Cost Control and Budgeting:

  • Work closely with the finance department to monitor project costs and ensure alignment with contract budgets.
  • Provide input into the budgeting process, considering contract-related expenses.

11. Change Order Management:

  • Develop and implement procedures for the management of change orders in accordance with contract requirements.
  • Assess the impact of proposed changes on cost, schedule, and overall project objectives.

12. Quality Assurance:

  • Collaborate with project teams to ensure that construction activities comply with quality standards specified in the contracts.
  • Implement processes to address non-compliance and quality-related issues promptly.

13. Insurance and Bonds Management:

  • Oversee insurance and bond requirements specified in contracts.
  • Coordinate with insurance providers and ensure that all necessary bonds are in place as per contract provisions.

14. Subcontractor Management:

  • Develop and manage processes for the selection and evaluation of subcontractors.
  • Ensure subcontractors adhere to contractual obligations and standards.

15. Benchmarking and Best Practices:

  • Stay informed about industry best practices and benchmark against similar projects to enhance contract management processes.
  • Continuously seek opportunities for improvement and  optimization.

16. Contract Closeout:

  • Develop and execute procedures for the systematic closeout of contracts.
  • Ensure all contractual obligations, including final documentation and deliverables, are met.

17. Technology Integration:

  • Explore and implement technologies that enhance the efficiency of contract management processes.
  • Utilize contract management software and tools for better  tracking and reporting.

IV. Qualifications and Skills:

a. Bachelor’s degree in architecture, Quantity Surveying, and Structural engineering. Must be Registered with relevant professional bodies like Board of Architect and Quantity Surveys of Malawi
b. Proven experience in managing construction contracts, particularly those governed by FIDIC, NEC, or JBC standards.
c. Strong understanding of contract law and relevant regulations.
d. Excellent negotiation, communication, and interpersonal skills.
e. Analytical mindset with the ability to assess and manage risks effectively.
f. Familiarity with construction project management and the ability to work collaboratively with project teams.
g. A Master’s Degree in Project Management will have an added advantage

V. Experience:

Minimum of 10 years of relevant experience in construction contracts management, with a demonstrable track record of success in projects involving IDA, FIDIC, NEC, or JBC contracts.

VI. Duration of the Assignment

Initial one-year contract, subject to review after the first year, with possibility of extension dependent on performance.

VII. Location of Employment

The Infrastructure Contract Manager will be based at the PHIM in Lilongwe CHSU Campus, but would be required to travel regularly to the field where the MCERHSPP is implementing its activities.

VIII. FACILITIES TO BE PROVIDED BY THE CLIENT

The following shall be provided by the Client: office space, furniture, and office equipment, communication, and internet facilities. For all field related assignments, the Project shall provide transport costs and other expenses (per Diems etc.) related to the field work.

IV. Selection method and contract:

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

A Consultant will be selected in accordance with the Individual Consultant (INDV) selection method set out in the Procurement Regulations.

Further information can be obtained at the address (a) below during working hours from 08 – 12 and 13 – 16 hours’ local time (Monday to Friday) except National Public Holidays.

Interested Individuals meeting the stated requirements should submit their Expressions of interest including updated detailed curriculum vitae (CVs) and copies of professional certificates must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) 17th May, 2024.

1. Address for information and clarifications:

The Director of Human Resource Management and Development

Ministry of Health, Malawi COVID 19 Emergency Response and Health Systems Preparedness Project

P.O. Box 30377

Capital City,

LILONGWE 3,

Email: mzembejoel@gmail.com; Copy: cmsambani@gmail.com

 

Method Of Application

The Director of Human Resource Management and Development

Ministry of Health,

Malawi COVID 19 Emergency Response and Health Systems Preparedness Project

P.O. Box 30377

Capital City,

LILONGWE 3,

Email: mzembejoel@gmail.com; Copy: cmsambani@gmail.com

The Chairperson
(Internal Procurement and Disposal Committee)
MINISTRY OF HEALTH