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Human Resources/Administration Assistant at Project Hope

  • Full Time
  • Malawi
  • Applications have closed
  • Salary: 00

Project Hope

Project Hope Namibia in Malawi (PHN-MA) seeks qualified Malawian candidate to fill various positions for the USAID funded Ana ndi Achinyamata Patsogolo Activity (ANAPA) Project, a project aimed at preventing new HIV infections and improve the health wellbeing and Protection of Children, Adolescents, their families and Young Women (CAFYW) living with, affected by and vulnerable to HIV. ANAPA will be implemented in high HIV burdened nine districts in Malawi (Blantyre, Chikwawa, Lilongwe, Machinga, Mangochi, Mulanje, Phalombe, Thyolo and Zomba). The program focus on Orphans and Vulnerable Children (OVC) and Adolescent Girls and Young Women (AGYW) and Adolescent Boys and Young Men (ABYM). The approach is also including but not limited to System Strengthening, Continuous Quality Improvement (CQI) in close collaboration with Government of Malawi (GoM).

Job title: Human Resources/Administration Assistant

Reports to: Human Resources Officer

Location: Blantyre, Mangochi, Machinga, Phalombe, Mulanje, Chikhwawa, Zomba, Thyolo.

Job Summary: The purpose of the Human Resources (HR)/Administration Assistant is to support the implementation of HR operational services to ANAPA through the provision of timely HR operational support in the key areas of staff benefits, staff information, recruitment, and archiving.

Specific Responsibilities and Duties:

  • Maintain employee files securely and in compliance with legal and ANAPA recordkeeping guidelines.

  • Provide administrative support including filing, scanning, photocopying, and archiving to the HR records.

  • Prepare recruitment lists and job postings for distribution internally and externally, organize resumes and job applications for easy review and in a central folder.

  • Prepare new employee files for district community structures. Organize interviews and administer contracts.

  • Work with the Logistics Office to provide working equipment for all new employees.

  • Organize meeting venues and logistics (workshops, trainings, meetings)

  • Prepares monthly payroll for temporary staff for approval, on timely basis.

Minimum Qualifications, Experience and skills

  • Bachelor’s degree/Diploma in human resources or related field

    • One (1) year experience in HR and administration.

    • Proven working experience in Malawi labor laws.

    • Good interpersonal skills, excellent organizational skills with a keen eye for detail.

    • Proficiency in MS Office suit

  1. Job Title: Driver (18) Reports to: Procurement and Logistics Officer Job Summary: Perform tasks related to driving vehicles of Ana Ndi Achinyamata Patsogolo (ANAPA), under Project Hope Namibia (PHN) that are entrusted to you in a safe and economical manner, in conjunction with PHN policy and the traffic laws and regulations of Malawi.

Specific Responsibilities and Duties:

    • Always ensure safety of passengers & luggage.

    • Observe speed limits and all PHN travel guidelines.

    • Ensure proper communication procedures

    • Maintain vehicles allocated in sound mechanical condition.

    • Ensure washing & general cleaning of vehicles is maintained.

    • Ensure First Aid Kits are complete and spare & tools are in allocated vehicle.

    • Perform minor repairs as required and recommend major cases to the garage.

    • Ensure that all vehicles have log sheets and pens.

    • Maintain accurate vehicle records to ensure that all trips, fuel fill-ups, time and mileage readings are recorded.

    • Submit all vehicle log sheets monthly to the Logistics Officer.

    • Ensure to check vehicle on daily basis and submit check list report to Logistics Officer.

    • Submit field trip report after every trip to the Logistics Officer.

    • Prompt delivery of all mail and maintain record on delivery book, inclusive of cheques and equipment.

Minimum Qualifications, Experience and skills

  • MSCE

  • Defensive driving.

  • 3 Years Driving Experience & some mechanical experience.

  • Understanding of the Geographical area of assignment.

  • Good oral and written communication and interpersonal skills.

  • High level of integrity.

Method Of Application

Interested Malawian candidates who meet the above qualifications and experience are requested to submit their Curriculum Vitae with 3 traceable references, cover letter together with copies of certificates to the email address below not later than 5:00pm on 26th April, 2024, and only shortlisted candidates will be contacted.

Email to: recruitmentmw@projecthope.org