Médecins Sans Frontières, (MSF) – France
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. In Malawi, MSF works in collaboration with the Ministry of Health and the local community in integrated HIV/AIDS in Chiradzulu District and Cervical Cancer projects Blantyre districts.
MSFF is looking for its Blantyre, Coordination Office:
Workplace : Blantyre & Chiradzulu
Type of contract: 6-months Fixed term with possible extension
Start date : October 2022
Main purpose of the position
Under the supervision of the HR coordinator, The HR Coordinator assistant Implements the general administrative procedures in order to guarantee documentary traceability as well as compliance with labor law and regulations
Main responsibilities
- Ensure that the Internal rules and regulations in the mission are compliant with the tax and labour regulations
- Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs
- Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security
- Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
- Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
- Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
- Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social security contributions, etc.) in order to ensure accuracy and on time payroll payment.
- Follow-up cost of living on a regular basis.
- Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures
- Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
- Ensure that all staff have valid work, stay, travel permits.
- Preparing per diem for expatriates ensuring accuracy and on time payments by submitting to Finance department.
- Supervising the Nanny/Cook/Cleaners and ensuring Coordination premises are adequately covered
Requirements
Education:
Degree in Human Resources Management or Administration Related Studies
Experience:
2 Years working experience in an administrative position
Desirable professional experience interacting with Malawian authorities
Desirable experience with MSF or other NGOs in developing countries
Knowledge: Computer Literacy
Competencies:
Results Orientation; Teamwork and Cooperation; Flexibility; Stress Management.
Method of Application
• Cover letter, Updated CV, ID Copy and relevant certificates
Deadline for submission of application: 16th September 2022
Application to be sent By Email to:
Email: msff-lilongwe-recruitment@paris.msf.org
NOTE: Only short-listed candidates will be contacted. MSFF does not reimburse the possible costs for transportation for tests and interviews that may take place during the recruitment process. MSF is an equal opportunity employer and does not charge any application/recruitment or training fees. : if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration msff-lilongwe-@paris.msf.org as soon as possible.”