Public Service Pension Trust Fund
Public Service Pension Trust Fund (PSPTF) is an Institution that was established in compliance with the Pension Act (CAP 55:02) to oversee the administration of the Public Service Contributory Pension Scheme. The Fund is now inviting applications from suitably qualified Malawians to fill the following vacant positions that exist at the Secretariat Office. The successful candidates shall be appointed on contracts renewable every year upon successful performance.
Job Title : HR and Administration Officer
Grade : PTF 4
Division : HR and Administration
Location : Secretariat Office
Contract duration : 12 months – renewable subject to satisfactory performance
Reporting to : Senior HR and Administration Officer
Direct Supervisees : Office Assistant
: Driver
PURPOSE OF THE JOB
To support the provision of efficient and effective Human Resource and office services.
KEY DUTIES AND RESPONSIBILITIES
Formulate and update Job Descriptions in liaison with Section Heads.
2. Interpret and participate in the reviewing of HR and administration policies
3. Provide support during the recruitment processes including job positing, screening resumes and conducting interviews.
4. Manage employee on-boarding and off boarding processes, ensuring all paperwork is completed and processed.
5. Conduct Training Needs assessments
6. Manage employee relations including conflict resolution and performance management
7. Develop and maintain database of HR and administrative records
8. Manage utilization of Fund’s vehicles on daily basis
9. Manage and update administrative records9
10. Open and maintain personnel and Suppliers’ files
11. Prepare periodic reports
PERSON SPECIFICATIONS
Qualifications and experience
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Bachelor’s Degree either in Human Resources Management, Administration Studies, Business Administration, Public Administration or Business Management obtained from accredited institution
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A minimum of 3 years of working experience in the relevant field.
Knowledge, Skills and abilities
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Problem solving and analytical skills
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Guidance and counselling skills
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Strong interpersonal skills
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Ability to work in a team environment
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Attention to detail
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Organisational skill
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Good understanding of labour laws and office procedures
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Good communication skills both written and oral
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High levels of integrity, honesty and confidentiality
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Good knowledge of Microsoft Office Package with an emphasis on Excel, Word and Power point.
Method Of Application
Interested candidates who meet the above requirements should clearly indicate the position they are interested in on the envelope and submit their application letter, copies of certificates and curriculum vitae and three traceable referees not later than 12th November, 2023 to:
The Principal Officer
Public Service Pension Trust Fund
P.O. Box 30146
Lilongwe 3,