The Technical, Entrepreneurial and Vocational Education and Training Authority (TEVETA) is a regulatory body that was established in 1999 by an Act of Parliament with the mandate to coordinate and facilitate technical, entrepreneurial and vocational education and training in
Malawi. Apart from the Secretariat in Lilongwe, the Authority has three regional service centres in Mzuzu, Lilongwe and Blantyre.
Employment opportunities have now risen within the Authority for various positions for which the Authority invites applications from qualified candidates.
HEAD OF PROCUREMENT AND ASSETS DISPOSAL
The Head of Procurement and Asset Disposal shall be responsible for leading the Authority’s procurement and disposal function and ensuring that procurement activities are efficient, cost-effective and aligned with its strategic goals.
1.1. KEY DUTIES
a) Procurement Operations Oversight
- Develop and implement procurement and disposal strategies that align with the Authority’s objectives, focusing on cost saving, quality improvement and supply chain efficiency.
- Undertake complex and multifaceted strategic sourcing, contracting, procurement and supplier oversight of assignments within the framework of the Public Procurement Act and Disposal Regulations.
- Facilitate tender evaluation process, preparing specifications and bidding process for commodities, services and contracts in liaison with user departments and relevant section Heads of the TEVET Authority.
- Prepare bidding documents and advertisements and analysing bid proposals and specifications.
- Monitor progress of procurement processes during implementation and facilitate payments of suppliers according to contract terms.
- Take charge of procurement, supply and logistics functions of the TEVET Authority.
- Review bid documents and evaluating bidders in liaison with the office of the Director of Public Procurement and suppliers.
- Liaise closely with relevant Heads of departments/divisions on the demand levels for material items to ensure that the right type of items, of right qualities are timely made available as required by the user departments.
- Negotiate with critical stakeholders in the procurement cycle such as transporters on appropriate and favourable modalities for the shipment of procured materials to ensure value for money.
- Advise the Internal Procurement and Disposal Committee (IPDC) and serve as the committee’s secretary.
b) Contract Management
- Oversee the negotiation, execution and management of contracts. Ensure compliance with legal and regulatory requirements.
- Participate in negotiations with both financial institutions and suppliers, within and outside the country, on financial transfers in order to facilitate smooth procurement of materials.
- Initiate proactive action to settle disputes if any, under contract with contractors and suppliers and follow up on shortages and/or defective supplies according to contract provisions and specifications.
c) Record Management
- Ensure accurate recording of all proceedings of Internal Procurement and Disposal Committee meetings.
- Maintain up-to-date and accurate records of goods received, their quality and quantity, compliance with contract specifications and accounts of actual deliveries and ensure that such records are maintained in accordance with the requirements of the Public Procurement and Disposal Act.
d) Procurement Planning, Budgeting and Reporting
- Prepare annual procurement and disposal plans and their related budget estimates including the preparation of monthly, quarterly and annual implementation reports in respect of the TEVET Authority’s procurement and supply programs.
- Oversee the preparation of monthly, quarterly and annual Procurement and disposal plans and reports.
- Produce consolidated monthly and quarterly reports for Secretariat and regional Offices on the TEVET Authority’s suppliers, services providers and consultants
and submit them to management.
e) Supplier Relationship Management
- Establish and maintain strong relationships with key suppliers.
- Monitor supplier performance, resolve issues and identify opportunities for improvement.
f) Policy and procedures Compliance
- Obtain all necessary clearance from the Office of the Public Procurement and Disposal Authority for awarding of contracts and take appropriate follow up actions when needed.
- Review and seek management approval for new and improved purchasing procedures to maintain value for money and efficiency in the procurement of services.
- Advise management and stakeholders on matters relating to procurement and supply chain and submitting various periodic reports to the Management for decision making.
- Ensure that the Secretariat and Regional Offices are procuring according to laid down policies and procedure.
- Attend various meetings related to procurement and to represent the interests of the TEVET Authority.
g) Continuous Improvement
- Identify opportunities for process improvement within the Procurement and Disposal Department.
- Stay updated on industry trends and best practices in procurement and supply chain management.
- Supervising of the Procurement and Disposal Department and ensuring continued capacity development of its staff.
h) Performance Management
- Implement and manage performance appraisals for procurement and disposal staff, including goal setting, evaluations, and feedback.
- Develop strategies to improve procurement employee performance and engagement.
Reporting to the Executive Director, the Head of Procurement and Asset Disposal shall have direct responsibility for the following officers:
a) Procurement and Asset Disposal Officer
b) Assistant Procurement and Asset Disposal Officers
1.3 PERSONAL ATTRIBUTES AND SKILLS
The position requires a person with the following attributes and skills:
- Strategic thinking and problem-solving skills.
- Strong analytical skills and attention to detail.
- Excellent negotiation and relationship-building abilities.
- Proficiency in procurement software and tools.
- Knowledge of ethical and sustainable procurement practices.
- Strong leadership and team management skills.
1.4 QUALIFICATIONS AND EXPERIENCE
a) Masters of Science degree in Logistics and Supply Chain or Master’s Degree in Business Administration Management.
b) Bachelor’s Degree in Procurement or Supply Chain and Logistics or Business Administration obtained from a recognized institution or Professional qualification with the
Chartered Institute of Purchasing and Supply (CIPS)
c) Must be a duly registered member of Chartered Institute of Purchasing and Supply (CIPS) and Malawi Institute of Procurement and Supply (MIPS)
d) Minimum of 5 years relevant experience.
Method Of Application
Interested persons meeting the specifications of any of the above positions should submit written applications with detailed Curriculum Vitae, naming 3 traceable referees to:
The Executive Director
TEVETA is an equal opportunity employer.
Closing date for receiving applications is Monday, 20th November 2023 Due to anticipated large volumes of applications, only short-listed candidates will be acknowledged.