Partners In Health/Abwenzi Pa Za Umoyo (PIH/APZU)
Partners in Health (PIH) is a non-profit organization based in Boston, Massachusetts, USA, whose mission is to provide a preferential option for the poor in health care. Through service delivery, training, advocacy and research, PIH works globally to bring the benefits of modern
science to those most in need and to serve as an antidote to despair.
PIH has programs in Haiti, Peru, Mexico, Russia, Rwanda, Lesotho, Malawi, Sierra Leone, Liberia, Kazakhstan and Boston. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of
other countries around the world.
PIH began working in Malawi in 2007, where today we support the Ministry of Health (MOH) to serve a catchment area of 165,000 through 12 health centers and two hospitals in partnership with our sister organizations. Partners in Health/Abwenzi Pa Za Umoyo (PIH/
APZU) has its headquarters in Neno District with operations across the country.
We therefore seek to recruit suitably qualified and experienced candidates for the following positions:
Position: Grants Management & Compliance Specialist
Reports to: Chief Medical Officer
Commitment: Full Time (Monday-Friday)
Working Hours: Regular Office Hours: (40Hrs/Week)
Location: Neno, Malawi
Position Description Overview:
The Grants Management & Compliance Specialist will be a key member of APZU management team who will oversee and provide strategic support to APZU grant managers and leads,
ensuring strong and successful implementation of grants within APZU. S/he will develop structure, strategy, processes and tools that will ensure that APZU grants especially a select portfolio of large, complex, and high-risk awards are executed efficiently.
This position will work closely with clinical leadership, Grants Acquisition and Partnerships section, Finance as well as all relevant divisions in operations to support the development of systems and processes that will improve overall grant management, compliance, reporting, communication and collaboration with key stakeholders both within the organization and externally to drive program success. They will facilitate implementation of an organization-wide change initiative with the ultimate goal of increasing APZU’s capacity to manage grants, ensure continuity of donor relationship management and consequently attract restricted funding in support of APZU programs and beneficiaries.
Through strong partnership with stakeholders across the organization, they will drive growth and continuous improvement in systems and processes, striving to create organizational-wide excellence in award management.
Responsibilities and Duties
Under the Supervision of the Chief Medical Officer (CMO), the role will support with grant coordination and implementation oversight. Specifically, the role will: –
- Provide overall award management support specially to complex and high compliance awards, ensuring timely and successful implementation, compliance with grant
requirements, and achievement of program goals and objectives by grant implementation teams.
- Lead a team of program managers/leads, providing guidance, hands-on support, and professional development opportunities to ensure the highest quality program
- Support the CMO and APZU SMT in ensuring that all grant implementation is done in coordination with relevant district level partners including DHMT, program coordinators as well as central level MoH, other government agencies, partner
organizations and community leaders.
- Ensure strong internal communication and coordination for effective implementation of grants. This includes ensuring clear, timely and formal donor communication
- Ensure that grant implementation teams are meeting regularly for budget versus actual reviews, monitoring of project deliverables, identifying issues and risks and
effectively addressing or escalating concerns with relevant team leads and site leadership and, as needed, communicate to the donor any significant concerns or change requests in a timely manner
- In coordination with M&E and clinical leadership, ensure that each grant has an assigned M&E officer and a robust system for monitoring and evaluating project impact and support implementation teams to use data-driven insights to make
informed decisions and drive program improvement.
- Identify potential risks to program success and support project implementation teams to develop mitigation strategies to minimize negative impacts.
- Ensure that all grants are reporting timely in accordance with donor requirements and lead in the development of an annual organizational report in collaboration with the
medical director, M&E and managers
- In coordination with Grants Acquisition unit, finance and leadership, develop a grants management policy for the organization which will include guidelines for managing
sub-awardees and ensure that all relevant staff and grant management teams are fully oriented and adhering to the policy
- Ensure that grant managers are managing and effectively cultivating existing relationships with funders to secure and expand recurring revenue streams with the aim of maintaining a consistent, robust fundraising pipeline.
- In collaboration with relevant APZU and cross-site leadership and teams, prepare and review MOUs, contracts and other types of donor agreements. Obtain signatures of awards related contractual documents in accordance with the terms established in the PIH/APZU signatures policy.
- Design and implement a capacity-building plan to strengthen grants management skills across all teams involved in grants and program management and compliance tasks.
- Act as point person for APZU project team with donors and other project partners, ensuring effective, appropriate communication about the projects
- Assist with grant writing processes where necessary
- Perform other related tasks as assigned
Required Qualifications and Experience
- Master’s Degree in Project Management, Business Studies, Social Science, Public health or other related field.
- Minimum of 6 years of experience in health program management, with a proven track record of successfully managing and implementing complex grant projects in the
global health sector.
- Strong analytical, leadership, team management and problem solving skills, including a strong action and solutions-oriented nature
- Experience in change management, with a passion for systems and process improvement, documentation and training; demonstrated skills in workshop design and facilitation
- Strategically minded, able to think creatively around project objectives and the detailed steps necessary to achieve these goals
- Excellent written and verbal communication skills, able to concisely communicate complex information and ideas
- Excellent collaboration skills, negotiation, and relationship-building abilities.
- Methodical, strategic thinking and excellent organizational skills
- Strong computer skills especially in Microsoft Excel, Microsoft Word and PowerPoint
- Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously
- Ability to work well with culturally diverse team and exhibit high diplomacy and interpersonal skills
- Must be flexible, reliable, responsive, resourceful, and have immense attention to detail.
- Willingness to live and work full-time in a rural setting
Benefits and Remuneration
An Attractive remuneration package will be offered to the successful candidates commensurate with experience and qualification.
Method Of Application
Qualified and interested persons should apply to the address below, enclosing their cover letter; copies of relevant certificates and curriculum vitae indicating three names of traceable referees with valid telephone numbers and email addresses not later than Monday,
20th November 2023. Only shortlisted candidates will be contacted for interviews.
The Human Resources Manager
Partners In Health/Abwenzi Pa Za Umoyo (PIH/APZU)
P.O. Box 56
P.O. Box 1774
NB: Partners in Health/Abwenzi Pa Za Umoyo (PIH/APZU) is an equal opportunity employer, so all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, tribe, disability status, or any other characteristic protected by law. We strive to provide an inclusive and supportive working environment.
Partners In Health/Abwenzi Pa Za Umoyo (PIH/APZU) is Committed to safeguarding staff, children and communities with whom we work with. We are committed to ensuring that those who benefit from our work – including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. Therefore, any offer of employment is conditional upon the successful completion of applicable background checks.
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