General Executive Secretary at Flame Master Limited

Flame Master Limited is a fast growing producer and distributor of renewable energy products, specializing in biomass fuel solutions. We are committed to providing sustainable and eco-friendly energy alternatives that empower local communities and promote a cleaner environment. Our mission is to innovate, produce, and deliver high-quality renewable energy products that meet the needs of our customers while contributing to a greener future for Malawi and beyond. Therefore, the company is looking for sharp youths to fill in the following positions: –

Job Title: General Executive Secretary

 

Reports to: Chief Executive Officer (CEO)

Department: Administration

Location: Lilongwe

 

Job Summary:

The General Executive Secretary provides administrative support to the CEO and various departments across the organization, ensuring seamless communication, coordination, and execution of tasks. This role requires exceptional organizational, communication, and interpersonal skills to effectively support multiple stakeholders.

 

Key Responsibilities:

1. Administrative Support:

– Manage the CEO’s and other Directors calendar, schedule meetings, and make travel arrangements.

– Prepare and distribute meeting materials, agendas, and minutes.

– Handle correspondence, emails, and phone calls on behalf of the Executive.

2. Departmental Support:

– Provide administrative assistance to various departments (HR, Sales, Operations, etc.) as needed.

– Coordinate projects, tasks, and activities across departments.

– Ensure timely completion of tasks and projects.

3. Communication and Coordination:

– Facilitate communication between departments, management, and external stakeholders.

– Coordinate meetings, conferences, and events.

– Ensure that all stakeholders are informed and up-to-date on company matters.

4. Record Keeping and Documentation:

– Maintain accurate and up-to-date records, files, and databases.

– Ensure confidentiality and security of sensitive information.

5. Special Projects:

– Take on special projects and tasks as assigned by the CEO or other departments.

 

Required Qualifications and Experience:

– At least Diploma in Business Administration/Management, Secretarial Studies, Communications or related field.

– At least 1 year of experience in an administrative or secretarial role, preferably in a similar industry.

Skills:

– Excellent communication, interpersonal, and organizational skills.

– Strong attention to detail and ability to maintain confidentiality.

– Proficient in Microsoft Office and other productivity software.

– Ability to work under pressure and prioritize tasks effectively.

Personal Qualities:

– Professional and courteous demeanor.

– Ability to work independently and as part of a team.

– Strong problem-solving and analytical skills.

 

If you’re a results-driven sales and marketing professional with strong leadership skills, we’d love to hear from you!

 

What We Offer:

– Competitive salary and benefits package.

– Opportunity to work with a dynamic and growing organization.

– Professional development and growth opportunities.

 

Method Of Application

Interested candidates should submit their comprehensive cover letter, outlining how they will suit the department or company objectives in their first 3 months of work, along with their CV and relevant certificates, to: [email protected] AS ONE DOCUMENT.

 

Please ensure the subject line clearly states the job title you are applying for.

 

                          Note: All candidates must be fluent in English and Chichewa.

 

“Closing date of receiving applications is Friday 11 July 2025”