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Finance Officer at Girls Activist Youth Organisation

  • Full Time
  • Mchinji
  • Salary: 00

Girls Activist Youth Organisation

About Girls Activist Youth Organisation (GAYO)

Girls Activist Youth Led Organization is a local NGO in Malawi working in Mchinji District. GAYO – Girls Activist Youth Organization (GAYO) is a non-profit making professional organization, primarily
concerned with creating a conducive environment on girl’s rights or related issues through Research, development, entrepreneurship, citizen participation, ICT and other communication channels.

Established in 2007 as a club then transformed to organization, GAYO is committed to enhance effective participation of youth in key decision-making structures at all levels. GAYO therefore takes
a lead at promoting the rights of Girls. GAYO respects the rights and dignity of Girls and children and all those concerned with their education and social welfare, and seeks to promote awareness on girl’s rights issues through media, public relations, awareness programs, seminars and other traditional and non-traditional modes of communication.

Project Background

Tikwaniritse ndi Kuteteza ma Ufulu a Ana (TiKuMA Programme) is a Norwegian Agency for Development Cooperation (NORAD) Framework Agreement funded programme through Save the
Children. The goal of the programme is that all children enjoy their right to education and are protected through strong community and government systems by 2028. Contributing towards this goal, Save the Children (SC) and GAYO with other partners will create hubs of excellence in the two districts of Balaka and Mchinji, to generate experience and evidence for replication and scale. To
achieve this, we will work with civil society, government actors and children themselves within three interrelated thematic areas:

A strong government system is accountable, responsive, inclusive and transparent in respecting, protecting and fulfilling the rights of children (Child Rights Governance), Children are protected
from child marriage, sexual and gender based violence, teenage pregnancies and emotional abuse and have their sexual and reproductive health and rights fulfilled (Child Protection) and children access and complete quality basic inclusive education with improved competencies in foundational literacy and numeracy (Education). This 5-year programme targets 74, 800 children from 100 primary schools and 11,500 out of school adolescent girls and boys in the 2 districts.


Job Title: NORAD Framework Agreement Finance Officer

Reporting to: Finance and Administration Manager
Staff reporting to this post: None
Work station: Mchinji
Type of Contract: 2 years (Renewal based on performance and resource availability)

Job Summary

We are seeking a highly skilled and experienced Finance Officer to join our team. The successful candidate shall assist in monitoring and reporting of the organization finances and resources ensuring the financial controls are accurate, effective and compliant with the internal controls

Key Responsibilities

1. Financial Management and Reporting

  • Preparation of financial reports in accordance with the donor and statutory requirements
  • Supporting and mentoring the non-finance staff and other stakeholders in financial managementManagement of institutional and project cash flow ensuring that there are enough financial resources for effective and efficient operation.
  • Regular review of the institution internal control system to ensure that organizational resources and assets are safeguarded.

2. Budgeting and Forecasting

  • Assist the Finance and Administration Manager in the preparation of projects and organization’s annual budgets and forecasts
  • Assist the project team in the monitoring and reporting on budget performance (Budget versus Actual)

3. Financial Analysis

  • Support the finance and administration in analysing financial data to inform strategic decisions
  • Support the Finance and administration Manager and management in identifying areas for cost
    savings and process improvements

4. Accounting and Bookkeeping

  • Maintenance of accurate and up-to-date financial records ensuring they are timely and properly filed
  • Processing of payments within stipulated lead times ensuring all supporting documents are attached and are in compliance with financial regulations and standards.
  • Timely reconciliation of records including banks, payable and receivables to timely track possible risks of fraud and errors

5. Audit and Compliance

  • Providing support during internal and external audits ie timely provision of requested information to avoid audit delays and questioned costs
  • Keep tracker of all audit recommendations and ensure they are implemented timely

7. Treasury Management

  • Support management in assessing the cash needs of the organization through identification of the possible funding and investment opportunities for sustainable business continuity
  • Assist in the development and updating of the institutional investment and funding strategies.

8. Risk Management

  • Assist in identification of financial risks and development of the mitigation strategies


  • Bachelor’s Degree in Finance, Accounting, or related field.
  • At least 3 years of experience in finance and accounting
  • Strong knowledge of financial principles, practices, and regulations
  • Excellent analytical, communication, and organizational skills
  • Proficiency in financial software and systems (e.g., QuickBooks, Xero, SAP)
  • Ability to work in a fast-paced environment and prioritize tasks effectively

Method of Application

1. Applicants must send a cover letter detailing why you’re the best fit for the position, copies of academic qualifications and a well detailed Curriculum Vitae with relavant skills and experience 3 traceable referees
2. Closing date for receiving applications is 14th June, 2024 and only shortlisted candidates will be contacted

3. These should be addressed to:

The National Coordinator
Girls Activist Youth Organisation
P.O. Box 208 Mayard, Mchinji.


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