Finance Officer at Bickia Enterprises

Finance Officer

Reports to:

Finance Manager

Role purpose:

Revenue accounting (accounts receivables) and expense or accounts payable processing in liaison with Finance Manager. The post holder keeps a watchful eye on financial risks, appropriate authorisations and budgetary support.

1)    Revenue management:

·         Understand the Enterprises’ revenue sources

·         Calculate, prepare and process invoices as appropriate

·         Review and process banking transactions.

·         Prepare and make bank deposits as required.

·         Review and ensure that revenue is processed and recorded in the appropriate accounts

·         Verify accuracy and timeliness of funds received, accuracy of bank deposits and the proper recording and depositing of revenue in the correct funds and accounts

·         Review accounts to ensure revenue is posted timely to the correct account

·         Investigate variances in revenue transactions

·         Administer petty cash counts and petty cash used by departments for operations

 2)      Expense management:

·         Manage the accounts payable process

·         Monitor expenditure against budget

·         Oversee all aspects of payroll

·         Assist in the preparation for the annual financial statements

·         Maintain the petty cash float and expenses

 3)      Accounting:

·         Ensure transactions are posted regularly

·         Monitor cash position by producing daily running balance reports

·         Review balance sheet accounts; ensure they are cleared and reconciled periodically/timely

·         Review bank reconciliation statements on monthly basis and ensure all outstanding cheques and deposits are cleared on timely basis

·         Prepare monthly advance aged analysis and follow up with outstanding invoices

·         Prepare and submit financial reports and end of fiscal year supporting schedules

·         Review all financial transactions and supporting documents of payments, ensure that all supporting documents are attached

·         Ensure all vouchers and other financial documents are filled sequentially and archived properly

 4)      Budgeting:

·         Support in budgeting, ensuring all costs are budgeted

·         Coordinate and build capacity of other staff to budget accurately and provide their budgets timely for consolidation

·         Monitor budgets and ensure spending occurs as planned and that variances are anticipated, noted, and corrected;

 5)      Controls and compliance:

·         Review of payroll and preparing payroll schedules for approval and posting

·         Prepare journals and ensure proper coding of transactions

·         Compute monthly terminal grants, leave accrual

·         Ensure timely payment of PAYE and WHT

·         Compute and prepare Terminal benefits to all outgoing staff

·         Perform bank reconciliation reports for all bank accounts when necessary

 6)      Reporting:

·         Prepare and submit monthly financial reports

·         Provide monthly budget versus actuals reports and propose measures to minimise budget versus actuals variances

·         Ensure monthly budget versus actuals adjustments are posted timely

·         Highlight variances, provide analyses and recommend resolution or reallocation of resources

7)      Audit:

·         Provide support during audits eg timely provision of requested information

·         Conduct self audits to check documentation and internal controls compliance for audit preparedness

·         Conduct internal audits with coordination of auditors

·         Participate in Audit Entry and Exit meetings and implement applicable recommendations before the next audit and maintain a tracker of all audit queries

·         Provide training, coaching and development of financial skills for non-accounting staff