Mott MacDonald
Job Description:
We are seeking a Finance Officer to support the Finance Manager in administering Payables for Mott MacDonald Blantyre Limited Finance Nationwide Operations, managing a portfolio of a wide range of vendors/suppliers, contractors, consultants etc.
Principal Duties/Tasks and responsibilities:
- With support from the Operations Team – Onboard approved vendors on to the Accounts payables module in Connect Business. Ensure that accurate and complete information is captured for all vendors on the system and supported by relevant documentation where needed.
- Timely accurate processing of vendor payments via the AP system while ensuring all relevant documents have been attached to support the payment being processed in line with Mott Macdonald internal control procedures as well FCDO regulations.
- Maintain a systematic record of all financial transactions proceed both physical and electronically on SharePoint for easy retrieval or inquiry by all relevant stakeholders.
- Maintain a fixed regular schedule of payment runs involving uploading payments on e-banking and routing for approvals according to set standard in Mott Macdonald internal control systems.
- With support from the operations team- Maintain a tracker of all obligations pending to Mott Macdonald and make weekly updates of payments made to clear those obligations, provide reasons for long outstanding obligations that are not cleared.
- Provide suppliers with payment remittance advices including details of which invoices have been paid, withholding tax deducted and conduct periodic review of supplier statements.
- Real time posting of payments made on to connect business and work closely with finance manager to ensure financial transactions are recorded in real time to aid decision making for the program.
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and be subject to amendment in consultation with the post holder and line manager.
Candidate Specification:
Essential competencies/skills:
- Excellent knowledge in various accounting packages used for automated vendor payment processing.
- Excellent excel skills including advanced formulas and excel modelling.
- Very keen and attentive to detail and with high levels of accuracy in work produced.
- Excellent oral and written communication skills in English and Chichewa.
- Good IT skills
- Ability to work as a member of a team.
Required academic/professional qualifications, training, and experience
- Bachelor’s degree in accounting/ ACCA/CIMA/ICAM Finalist/ or at studying towards CA qualification at final level.
- Not less than 3 years’ experience in a busy donor funded Nationwide project.
- Registered with Institute of Chartered Accountants in Malawi and the Malawi Accountants Board.
Job Profile:
Mott MacDonald is committed to improving people’s lives through creating and delivering tailored development solutions. We work in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure, and renewable energy – while safeguarding the environment and promoting human rights and gender equity. We are an equal-opportunity employer and value diversity at our company. We do not discriminate and take positive steps to create an inclusive culture.
The National Numeracy Programme in Malawi (NNP) aims to improve student learning outcomes in mathematics so that girls and boys have a solid foundation in basic skills to success in the rest of their schooling and fulfil their potential. The programme provides technical assistance to the Ministry of Education to revise the mathematics curriculum for lower primary (standard 1-4), develop corresponding teaching and learning materials, design teacher training strategies (including school-based support structures), rigorously pilot the new materials and training strategies, document impact, refine the materials and training strategies, and then oversee a national scale-up. The programme is currently being implemented in 1100 schools across the country and will be scaled up to all the public primary schools in the 24/25 academic year.
The programme is led by the Ministry of Education with technical assistance from Cambridge Education, a member of the Mott MacDonald Group.
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.