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Finance Manager at Mott MacDonald

  • Full Time
  • Malawi
  • Applications have closed
  • Salary: 000

Mott MacDonald


Full time


Job Description

The Finance Manager has responsibility for:

Client and Project Accounting
To work closely with the senior management in Malawi with the delivery of client project reporting requirements including:

  • Establish and operate sound financial management, accounting and administrative systems that are consistent throughout the operating projects and based on principles of accuracy, timeliness and transparency.
  • Work closely with the technical team to ensure that project performance monitoring mechanisms provide timely and accurate data, allowing output-based reporting and payment linked to milestones.
  • Produce monthly expenditure reconciliations of programme expenditure and draft invoices for the clients as well as maintaining up to date billing control sheets.
  • Monitor expenditure and advise the Senior Management team of potential issues with regards to forecasting, disbursement, or accounting.
  • Ensure good quality donor financial reports that adequately meet their reporting requirements.

  • Monitor budgets: ensure orders and invoices are within budget before processing payments.
  • Working closely with the Project and Operations Manager, follow procedures to ensure financial probity and value for money in the procurement, use and maintenance of physical assets and the purchase and use of services.

Leadership/Staff Management

  • In collaboration Project Management Team, recruit and build the capacity of finance staff; set performance objectives that are specific, measurable and time-bound; monitor their performance in meeting objectives; and coach finance staff to achieve goals and professional growth
  • Lead change management when implementing new financial processes and systems

Financial Accounting
Manage the company’s financial accounting and monitoring and reporting systems, developing financial management mechanisms that minimise financial risks to the programmes and the company, including:

  • Preparation of monthly balance sheet reconciliations as per agreed timetable.
  • Compliance with Malawian legislation, internal financial controls, and International Financial Reporting Standards
  • Ensure information is processed timeously and accurately to produce financial accounts on a quarterly and annual basis.
  • Compute taxes due and prepare tax returns, ensuring compliance with payments, reporting and other tax requirements to external statutory entities such as Malawi tax authorities and social/pension funds.
  • Liaise with external stakeholders e.g. creditors, banks, tax and legal advisors, where necessary.
  • Statutory Accounts and Audits
    Liaising with Company and project external auditors to ensure and facilitate the production of Audited Financial Statements, interpretation of statements, respond to findings and follow-up actions.Bank and cash management
    Ensure the management of monthly reconciliations of bankbooks, and petty cashbooks and project cash flow forecast statements and quarterly statutory cash flow forecast statements. Monitor, at least weekly, the available funds and ensure adequate funds are available to meet operational needs.  Monitor the flow of cash and related instruments. 

    Transactional accounting
    Supervise the transactional processing (accounts payable, cash payments and payroll) and ensure there is well defined segregation of duties and appropriate financial controls in place. Approve (or assist in the approval of) all programme financial transactions, ensuring each transaction is adequately supported and executed in compliance with donor requirements and is appropriately and securely filed.

Candidate Specification

Essential competencies/skills

  • Good working knowledge of International Financial Reporting Standards/local statutory legislation
  • Good understanding of the Malawian tax regulations
  • Experience in managing the finances of complex programmes
  • Experience in developing and implementing finance processes, policies, and templates
  • Adept in handling relations with relevant finance authorities, providers, and banks
  • Understanding the concepts of due diligence, value for money and ethics and transparency
  • Excellent written and spoken English and Malawian
  • A good communicator with strong relationship building skills, reliable and a team player
  • Demonstrable ability to deliver to deadlines
  • Pro-activity to raise issues with management and resolve identified problems
  • Ability to undertake periodic travel to provincial/district offices (if required).

Enough experience and confidence to be able to challenge project management when required

Job Profile

The National Numeracy Programme in Malawi (NNP) is a 4-year programme that aims to improve student learning outcomes in mathematics, so that girls and boys have a solid foundation in basic skills to succeed in the rest of their schooling and fulfil their potential.
The programme provides technical assistance to the Ministry of Education to revise the mathematics curriculum for lower primary (standards 1-4), develop corresponding teaching and learning materials, design teacher training strategies (including school-based support structures), rigorously pilot the new materials and training strategies, document impact, refine the materials and training strategies, and then oversee a national scale-up. The pilot will be evaluated by an independent evaluator.
The programme is led by the Ministry of Education with technical assistance from Cambridge Education, a member of the Mott MacDonald Group. The programme office is at the MoE’s Department for Quality Assurance Services (DQAS) in Lilongwe. The programme also has an office at the Malawi Institute of Education (MIE) in Zomba.
The programme is funded by UK aid from the UK government.