Latest jobs in Malawi

Finance Manager at Church and Society Programme (CSP)

  • Full Time
  • Mzuzu, Malawi
  • Applications have closed
  • Salary: 000

Church and Society Programme (CSP)

Job Title: Finance Manager

Job Purpose

  • The overall responsibility of the Finance Manager responsible is to provide management support to CSP through the daily oversight of Finance activities. The person responsible will support timely implementation, co-ordination and promotion of all the CSP
  • Finances by working with technical leads and operational staff including the Executive Director to maintain organisational order of all ongoing financial activities .This role requires strong management and organisational skills, the ability to strengthen working relationships within cross cultural context and how to use financial standards in CSP activities. He/she will be expected to be housed at the CCAP Synod offices in Mzuzu City.

Job Responsibilities

  • As a member of the Programme Senior Management Team, the Finance Manager provides the leadership and management necessary to ensure that CSP has the appropriate financial infrastructure and systems in place to support the strategic vision and mission of the organization.
  • S/he will contribute to the development of the programs strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review.
  • The Finance Manager is responsible for the overall policy and management for the financial and accounting management of CSP Emphasis will be placed on maintaining financial management practices and systems that are compliant with Malawi’s laws as well as donor requirements but are also conducive to effective implementation of CSP plans.
  • As Finance Manager, s/he will have responsibility for all aspects of strategic and operational finance at CSP, acting as the principal finance business advisor to the Senior Management team and Executive Director, as well as conforming to CSP’s financial control environment.
  • Acts as Executive Director in the absence of the incumbent and Head of Programmes.

Main Duties

a) Strategic Planning & Analysis

  • Provides financial information which supports the Executive Director in making business decisions in line with CSP’s strategies
  • Provides strategic analysis on the overall financial health of the program to the ED
  • Contributes and provides feedback to the development of Program Strategic Annual/Operational Plan

b) Controllership

  • Ensures that all practices are in compliance with CSPs donors’ policies and procedures including the Synod
  • Establishes finance procedures to supplement Synod’s policies as needed
  • Closely monitors financial activities and advises the Executive Director on financial performance of the office, issues with internal controls or financial management
  • Ensures monthly balance sheet reconciliations are completed on a timely basis
  • Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors
  • Identifies requirements for and develops reporting formats to aid in the management of operations and expenditures
  • Manages the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Executive Director.
  • Ensures internal control reviews of operations are regularly undertaken.
  • Facilitates external audits and advises the Executive Director on the same
  • Oversees the protection of the assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures
  • Maintains current knowledge of government requirements related to finance and complies with tax
    and other legal requirements
  • Is the principal liaison with CSP on all finance, accounting, management, and cash management

c) Training & Staff Management

  • Establishes a finance department roles and responsibilities matrix; ensures staff job descriptions are current; helps to recruit and maintains qualified staff to perform finance and other administrative functions
  • Ensures comprehensive and constructive performance reviews are completed annually; career planning and development plans are in place for all finance staff
  • Develops and implements a training program for the CSPs ’s finance staff
  • Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal control

d) Treasury

  • Supervises all CSPs bank relations and bank account activities including negotiation of interest and currency exchange rates
  • Oversees the review and approval of all monthly bank account and cash reconciliations
  • Maintains on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate CSP to future spending
  • Ensures that appropriate balances are maintained to facilitate implementation and cash held in in anticipation that another remittance is going to be delayed by the donor
  • Ensures the development and implementation of a plan to minimize the CSPs foreign exchange exposure to currency gains and losses
  • Supervises the collection of contractual and other receivables

e) Budget/Forecast

  • Oversees the preparation and revision of budgets; supports programs with guidance on costing and inputs in creating budgets for submission
  • Prepares and maintains the annual operating budget; ensures cost coverage for CSPs operating costs and updates the operating budget regularly
  • Presents and facilitates the review of actual to budget expenditures with the Executive Director and program managers

Qualifications

  • Bachelor’s degree in Accounting or Finance required; recognized professional certificate in accounting such as CPA, or a Master’s degree in Accounting is preferred

Skills and Experience

  • Extensive experience working in development or humanitarian response, including at least five years of experience
  • Minimum of five years of managerial experience in finance
  • Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs
  • Good written and verbal skills in English
  • Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions
  • Must be able to function effectively in a complex work environment, setting appropriate priorities and manage competing priorities and pressure
  • Ability to carry out responsibilities independently with minimal technical support
  • Must have excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
  • Committed to staff training and development and effective at facilitation
  • Willingness and ability to travel to field sites at an appropriate time-

Reporting Relationships

  • Reporting to the Executive Director

Condition of Work

  • Office

The position described above is contingent upon project award in September, 2022.

Method Of Application

Only short-listed candidates will be contacted. Canvassing will not be entertained.

Write to the Executive Director marked MEL Manager or Finance Manager

Email: info@csplinia.org

Copy: mosesmkandawire@yahoo.co.uk

Closing date 30th August 2022