CARE
CARE International is a leading development organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE International in Malawi and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.
CARE Malawi seeks to recruit well qualified candidates to fill the following vacant positions based at its Head Office in Lilongwe.
FINANCE MANAGER
Position Description
The Finance Manager is responsible for the review, approval & reconciliation of general ledger, accounts payable & receivable, and cash management activities; and ensuring appropriate segregation of duties within the team.
Within general ledger, he/she is responsible for approving certain GL journal entries such as payroll and spreadsheet uploads from sub-offices; determining cost pools and allocation factors, and communicating these factors to the Head of Finance for review and submission to the shared services center for processing of allocations. Within accounts receivable, s/he is responsible for ensuring that any physical payments received at the CO are deposited and recorded. S/he is responsible for forecasting cash needs, performing treasury transfers, determining if new accounts/ banking services are required, and working with HQ to Bridger check and establish services with new providers. This position is also responsible for coordinating all CO audits both internal and external.
Specific duties include the following:
a. General Ledger
- Review & approve journal entries or seek approval where the amount involved is above her/his approval limit.
- On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger.
- Prepare the monthly Standard Financial Analysis reports per the reporting calendar and submit to the Head of Finance for review.
- Follow up any exceptions identified during the analysis and resolve them or refer to the Head on Finance where guidance is required
Accounts payable
- Before transactions are approved, review all supporting documents and entries in the system checking that the supporting documents are correct and adequate and that the entries are done correctly to the appropriate account codes and other chart fields.
- Provide guidance to AP Analyst and budget holders where coding is not done well and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies
c. Accounts Receivable
- Supervise the recording of all receivable transactions ensuring the right donors are charged and receipts are recorded to the right donors.
- Prepare timely billings and submit to the donors monthly, quarterly or otherwise as specified in the donor agreements
- Follow up and collect all receivables including donor, staff and other miscellaneous receivables.
- Follow up any long overdue receivables and escalate where the debtor does not respond.
d. Treasury Management
- Forecast cash needs reviewing all cash projections from budget holders, ensure all projections are prepared times on a quarterly basis.
- Provide input to projections required by donors for grants with this specific need.
- Set and maintain optimal country office cash balance to ensure liquidity.
- Coordinate with the Grants and Contracts Manager to when billing donors.
- Coordinate banking operations and maintain liaison with CO bankers;
- Review and recommend to the Finance Director the investment of short term cash surpluses;
- Inform CO plans to minimize exposure to currency gains and losses.
e. Audit Coordination – Be the contact person for all Audit issues, including donor required audits.
- Review donor agreements to highlight audit dates well in advance to higher auditors for the exercises and develop and update the Donor audit chart for sharing with external auditors for effective and timely planning
- Negotiate with the external auditors and, agree on the TOR, audit fees and draft the contracts for management approval
- Review the audit reports (where applicable) to ensure that they are in line with TOR and make follow-up on audit recommendations in the management letters
f. Staff management and other general duties
- Manage all statutory deductions ensuring that they are correctly computed and recorded.
- Ensure the funds are timely remitted in compliance with the governing laws and appropriate returns submitted.
- Ensure staff terminal benefits are recorded monthly, prepare reconciliation and manage their audit annually.
- Review the leave accruals upload before it is entered in the system.
- Prepare leave reversals to clear the leave days taken by staff.
- On quarterly basis prepare reconciliation of the balances per the General Ledger and the HR records and adjust any differences.
- Review the special accruals data before it is uploaded in the system to confirm correct charging to the donors.
- Review the Income Information Reports (IIR) on a monthly basis before submission to HQ.
- Manage staff including setting performance goals and reviewing them, develop staff capacity and manage succession planning for the section
Required education and experience
- A Minimum of a Bachelors’ Degree in Accounting or Finance Management with a minimum of 5 years’ professional experience
- Possession of a full professional qualification such as ACCA, CPA, CIMA, ICSA is an added advantage
- Proficiency in Microsoft Office including demonstrable skills in using financial software applications
- Thorough understanding of financial accounting, reporting, and grants and contracts management processes.
- Solid knowledge of Key donor regulations and compliance requirements
- Solid Analytical and problem solving, financial trouble shooting and audit experience
- Excellent people management skills and interpersonal skills including the ability to develop harmonious teams in a cross cultural context Demonstrated ability to plan and monitor workflows and performance in a complex environment
- Ability to produce high quality work and balance competing priorities within demanding timeframes
Method Of Application
Applicants who meet the minimum qualifications and experience and possess the required competencies should send their application letters with detailed CVs through email to mwicarerecruit@care.org addressed to the attention of:
The Country Director
CARE Malawi
P/Bag A89
LILONGWE
Closing date for receipt of applications is January 19, 2023. Only short-listed candidates will be contacted.
CARE has zero tolerance to sexual exploitation and abuse and has a Protection from Sexual Exploitation and Abuse (PSEA) Policy which outlines expected behaviours and responsibilities of all staff and CARE related personnel (consultants, vendors, partners, project participants, etc.). All potential candidates will be required to complete a Self-Declaration Form and those successful will be expected to sign up to the Code of Behaviour contained in the PSEA Policy.