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Finance / HR Assistant at Médecins Sans Frontières, (MSF)

  • Full Time
  • Lilongwe
  • Salary: 00

Médecins Sans Frontières, (MSF)

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.
In Malawi, MSF works in collaboration with the MoH and the local community in Chiradzulu, Blantyre, Mangochi and Lilongwe Districts. MSF PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES AND FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.
MSFF is looking for its Cholera Emergency Project, Lilongwe
Workplace : Lilongwe
Type of contract : 1 Month Contract
Start date : As soon as possible
Main purpose of the position
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Main responsibilities
  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager.
  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
Essential desirable finance, business or administration related certificate/diploma or degree
Essential computer literacy
Essential previous working experience of at least two years in relevant jobs.
Desirable experience with MSF or other medical NGO.
Local language and high level of English essential
Method Of Application
Documents to provide:
Cover letter, Updated CV, ID Copy and relevant certificates
Deadline for submission of application: 26th January 2023 // Subject line: FIN/ HR ASSISTANT – LILONGWE
Application to be sent By Email Only to:
NOTE: Only short-listed candidates will be contacted. MSFF does not reimburse the possible costs for transportation for tests and interviews that may take place during the recruitment process. MSF is an equal opportunity employer and does not charge any application/recruitment or training fees. : if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration as soon as possible.”

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