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Finance & Grants Manager at FHI 360

  • Full Time
  • Lilongwe
  • Applications have closed
  • Salary: 00

FHI 360

Job Summary:

Position Summary:

Under the direction of the Associate Director of Finance and Administration, the Finance Manager performs diversified accounting and reporting functions.

Key Responsibilities:

  • Assist the Associate Director of Finance and Administration in preparing yearly work-plan budgets for submission to the funder.
  • Review of all payment requests and determines the propriety and accuracy of all expenditures.  Assures completeness of supporting documentation and coding in accordance with FHI 360 Malawi policies and procedures.
  • In coordination with the Associate Director Finance and Operations, review and analyze monthly financial budgets (Pipelines), both actual and projections. Direct and mange the program budget in accordance with the approved annual budget and monitor the expenditures on an on-going basis.
  • Oversee FHI360 Malawi Office monthly financial close including submission of related information to HQ.
  • Leads the month end close out processes.
  • Reviews bank reconciliations and other balance sheet accounts reconciliations.
  • Prepares weekly cash requests for review by the Director of Finance, Regional Office review and HQ disbursements.
  • In coordination with Associate  Director of Finance and Operations, responsible for all financial reporting including annual VAT and PEPFAR Expenditure Reporting, USAID quarterly accruals report questionnaire completion, AP accrual reporting and VAT reporting
  • Prepares Country Office payroll and ensures that all statutory payments are accurately calculated in accordance with the Country Office laws.
  • Manage subaward monitoring plan and reporting.
  • Provide capacity development and technical support to sub-awardees to strengthen their grant management systems and ensure robust management of sub-agreements.
  • Coordinate all administrative support aspects in collaboration with relevant stakeholders to include procurement, facilities and vehicle management and travels.
  • Performs other duties as assigned.


Education and Experience:

  • University degree or higher diploma in Accounting, Finance and Business Administration or its recognized equivalent
  • Minimum of five years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
  • Experience must reflect the knowledge, skills and abilities listed above.
  • Bachelor’s degree in accountancy from a recognized institute


Qualifications and Skills:

  • Proven ability in accounting for medium to large, multifaceted programs
  • Ability to work with others and develop and maintain compatibility among project staff, subcontractors, and assistance recipients.
  • Well-developed computer skills
  • Well-developed written and oral communication skills


Travel requirements

  • 15% local travel to implementation districts and sub-recipients’ offices


This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.


FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.