FHI 360
The Finance Associate will provide financial, accounting, payment requests, invoice clearance/reconciliation with vendors/suppliers and related services. The Finance Associate will also prepare monthly expense reports, staff compensation payments, preparing bank online payments, updating financial records, banking, processing of VAT claims, and maintaining filing systems as directed to the supervisor.
ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES
Maintain all office and project financial accounts documentation in both electronic and hard copy format. This includes accounts payable, checking accounts, consultant contracts, travel expenses, and all subproject contracts and payment. Preparing of With-Holding Tax Certificates for vendors/suppliers for all WHT deducted from payments. Providing proof of payments to Program or Administrative Staff for all the country office payments Review Project staff reconciliations for workshops and travel. Maintain financial files of all FHI360 Country office projects for future records and audits. Support the Finance & Grants Officer with financial reviews for implementing partners / subcontractors. Scan and upload payment vouchers on FHI360 share-point on weekly basis. Review monthly vehicle fuel analysis reports for correctness and completeness of distance covered and fuel consumption. Process VAT claims for submission to MRA. Provide financial and administrative support to program staff during program functions and activities. Any other tasks assigned from time to time by the supervisor.
MINIMUM REQUIREMENTS STANDARDS:
Diploma in Accountancy from recognized institute Minimum of two years’ experience in accounting field with an international NGO. Good working knowledge of Microsoft Excel plus accounting software Fluency in spoken and written English. Ability to work well with others, including project staff, government counterparts, implementing agencies and vendors.
Specific Knowledge Requirements:
Knowledge of and experience in accounts payable and receivable accounting systems Knowledge of and experience in contracts and grants management Knowledge and experience in VAT claiming Hands-on experience with Accounting Computer Packages Experience with donor-funded projects, USAID preferred. Ability to manage and work independently and efficiently Ability to travel as required
SUPERVISORY RESPONSIBILITIES:
N/A
WORKING CONDITIONS AND TRAVEL:
- Ability to travel up to 30% of the time domestically.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.