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FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors. The activities of the FAO Country Offices include design and implementation of country-tailored field programmes, liaison with local donor representatives, and active public awareness-raising and outreach activities related to FAO initiatives such as the World Food Day.
Reporting Lines
The Finance and Administrative Expert will work under the overall supervision of the FAO Representative in Malawi and the direct supervision of the International Administrative Officer.
Technical Focus
The Finance and Administrative Expert will be responsible for office administration and financial management, including personnel, assets, accounting, and logistics management for FAO Malawi.
Tasks and responsibilities
• Assist the International Administrative Officer in coordinating the Administration and Finance Unit
• Assist the FAO Country Office in formulating, implementing and updating the Standard Operational Procedures (SOPs) for human resources, assets, finance and logistics management in compliance with FAO corporative policies and guidelines.
• Facilitate in collaborating with the UN Country Team in performing UN common services in the areas of HR, administration, finance, ICT, and logistics.
• Assist in liaising and collaborating with FAO sub-regional, regional and HQ offices in matters related to administration and finance management.
• Facilitate organization of monthly meetings of the Administrative and Finance Unit, and monitoring of implementation of meeting agreements.
• Support implementation and updating of the Country Office Standard Operational Procedures (SOPs) for human resources, assets, finance and logistics management.
• Support payments processing, bank account monitoring and monthly bank reconciliation, to ensure the compliance of expenditures with approved budgets, completion and consistence of committing documents.
• Support establishment and functioning of a proper inventory and assets management system.
• Support establishment and proper functioning of an archive system.
• Support handling of internal and external audits.
• Support planning and implementation of Country Office regular budget programme.
• Support implementation of UNCT Security Risk Management (SRM) Strategy and FAO security guidelines.
• Participate in monthly UNCT Operations Management Team (OMT) meetings; facilitate participation of FAO members in OMT Working Group meetings.
• Any other duties assigned by the International Administrative Officer.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in accounting or business administration.
• 12 years of relevant experience in administration and finance management.
• Working knowledge (proficient – level C) of the English language.
• National of Malawi
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
• Extent of knowledge of FAO’s corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
• Excellent oral and written communication skills.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
- Applications received after the closing date will not be accepted.
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
- For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Method Of Application
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
