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Finance and Administration Officer at Seed Global Health

  • Full Time
  • Malawi
  • Salary: 00

Seed Global Health

About Seed Global Health

Seed Global Health (Seed) envisions a world in which every country is strengthened by a robust health workforce that can meet the health needs of its population. We partner to train nurses, midwives, and physicians, building health teams that can provide high-quality care and save lives. We do this by strengthening clinical care delivery, improving health workforce education, and supporting policies that enable health professionals to succeed. Seed is dedicated to creating lasting change in the health systems of our partner countries: Malawi, Sierra Leone, Uganda, and Zambia. To ensure these changes are durable, we form deep local partnerships that inform our work at the individual and systems levels. Together, we are creating a multi-generational impact to not only treat today’s problems but solve for tomorrow’s.

Finance and Administration Officer

Post Summary

The Finance and Administration Officer contributes his/her energy, passion, and skills primarily to supporting Seed’s Malawi country program, in a fast-paced office during rapid growth. The position is based in Lilongwe, Malawi.

The Finance and Administration Officer will be engaged on a full-time basis reporting to the Finance and Administration Manager (FAM) and working closely with all Malawi team members.

Duties and Responsibilities

  • Keeping records and documenting financial processes/transactions per Seed’s bookkeeping guidelines.
  • Assist in requisitioning and processing vendor payments in compliance with procurement procedures and policies.
  • Support timely preparation of monthly advance funds request in liaison with FAM
  • Support development of annually country budget and monthly budget during implementation
  • Support tracking of Partnership budgets and Partnership logistics
  • Support timely preparation of monthly financial reports in liaison with FAM.
  • Implement the accounting system by posting transactions accordingly in the ERP – Tracking requisitions, issuing invoices, and handling payments per approved workflows.
  • Assist in the processing of requisitions, reviewing account payables/receivables, and supporting purchases following documented procedures.
  • Assist in collaborating with the program department to reconcile travel advances monthly.
  • Support the FAM as needed with travel bookings
  • Reconciliation of key balance sheet accounts Cash account, Withholding tax, prepaid fuel cards, employee travel advances, other prepayments, other receivables and other taxes
  • Handle petty cash and ensure all petty cash transactions are paid following documented petty cash management procedures
  • Monitor office supplies, inventory and supporting all F&A office related requests
  • Assisting on other monthly and periodic close tasks as assigned by the supervisor including review/preparation of operating budgets, financial statements, and reports.
  • Support audit exercises (internal & external).
  • Support the FAM in training new staff on finance and administration policies and procedure
  • Serve as a resource person for staff questions on Seed’s ERP
  • Support the FAM with the administration and compliance of Seed’s bank accounts and registrations
  • Cover the finance/administration department team members during times of leave and/or out-of-office periods.
  • Perform other related duties as required/assigned.


  • A Bachelor’s Degree in Accounting or Finance Discipline or related field.
  • At least 2 year’s progressive experience with accounts payable, accounts receivable, and double-entry bookkeeping in a busy NGO setting
  • Excellent knowledge of accounting policies in a typical NGO setting
  • Experience in accrual accounting preferred
  • Excellent knowledge of MS Excel and ERP accounting systems such as 365 Business Central or similar.
  • Good organizational skills.
  • Strong analytical and critical thinking skills.
  • Excellent collaboration and communication skills.
  • Detail and result oriented.
  • High integrity, excellent mathematical skills, and an understanding of data privacy standards.
  • Excellent time management skills.

Working Conditions

  • Seed Malawi office
  • Will be based in an office environment
  • Will be required to work up to eight hours or more per day
  • Up to 10% travel may be required domestically and/or internationally


Competitive base salary commensurate with experience, as well as health/dental/eye insurance, retirement, and vacation, sick time, birthday day off, annual pay increase, professional development benefits.

Seed is an equal opportunities employer that prohibits discrimination and harassment of any type, including without limitation on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any
other characteristics protected by federal, state, and local law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.
For more information and application, please visit

Closing date for Applications is 31st May, 2024

To apply for this job please visit