Malawi Research and Education Network (MAREN)
The Malawi Research and Education Network (MAREN) is a not-for-profit institution which was founded around 2005 by the University of Malawi and Mzuzu University. It was established to create and operate an academic network interconnecting research and education institutions within Malawi and with their regional and global peers through the UbuntuNet Alliance. The organization became fully operational in 2018 through funding from the Digital Malawi Project a Project of the Malawi Government funded by the World Bank. So far, MAREN has managed to interconnect at least thirty institutions including all the public universities at higher bandwidths. To date, the organization has been managed by consultants who were hired by the Project to facilitate its operationalization. Having been fully capacitated by the Project, MAREN is now in a position to recruit its own staff. Applications are therefore invited from suitably qualified, highly skilled, experienced, competent and visionary individuals to fill the following position.
FINANCE AND ADMINISTRATION MANAGER
The Finance and Administration Manager (FAM) shall report to the Chief Executive Officer. The successful candidate will act in place of the CEO in his/her absence.
Key Duties and Responsibilities
Financial Management
- Maintain efficient, effective and accurate financial systems to manage all financial procedures of MAREN.
- Implement and maintain internal and security controls to safeguard all financial transactions, funds and cash balances.
- Prepare and maintain budgetary control and also control expenditure over budgets.
- Carry out treasury and cash management including cash flow and budget preparations.
- Generate and analyse monthly and quarterly management accounts and financial year-end reports and statements.
- Ensuring the timely preparation of monthly, quarterly and annual financial reports.
- Cost control.
- Arrange and facilitate External and Internal Audits.
- Train and supervise the finance department.
- Liaise with members, clients, bankers, insurers, MRA, suppliers, auditors and other interest groups on financial and other business matters.
Human Resources Management
- Administer staff contracts in accordance with MAREN’s conditions of service.
- Ensure all staff are subject to annual performance reviews.
- Maintain individual staff development plans.
- Conduct salary reviews linked with annual performance and cost of living indices.
- Organize recruitment and selection of new staff in accordance with guidelines on free and fair selection.
- Organize induction programs for new staff as appropriate.
- Manage all staff disciplinary matters.
- Ensure all new regulations and policies are communicated to all staff members.
- Update conditions of service and other official documents as appropriate.
- Review and implement adequate health and safety procedures.
Administration
- Maintain efficient and effective office systems to manage all administrative procedures including, filing, data storage and protection, personnel documents, loan schemes, leave applications, communication systems telephone, emails and server.
- Maintain and service equipment, inventories of equipment and stationery.
- Manage office space and security, logistical and travel arrangements, fuel control systems, vehicles and tyre management.
- Ensure all procurement processes are in compliance with MARE and partners regulations.
Qualifications and Experience
A suitable candidate shall:
- Be a holder of at least a Bachelor’s Degree in Accounting, Economics, Business Administration or related fields from a recognized University. Those with Masters in related fields will have added advantage.
- Be a holder of relevant professional qualifications eg ACCA, CIMA.
- Have at least 3 years experience in a similar position in a busy organization. Those having worked for at least 5 years at other senior positions will also be considered.
- Be a registered member and in good standing with the Malawi Accountants Board (MB) through the Institute of Chartered Accountants in Malawi (ICAM).
- Have ability to work under pressure
- Have ability to work as part of a diverse and inclusive team
- Have high degree of integrity and professionalism
Term of Office
The FAM shall be on a 3 year contract renewable based on performance.
REMUNERATION
The position above comes with a competitive compensation and benefits package in accordance with MAREN’s existing structure of benefits.
Method Of Application
Applicants are invited to submit a cover letter, curriculum vitae, and names and contact details of three traceable referees to the Chairperson of the Search Team by the following email: chairofsearchteam@maren.ac.mw
Applications should be received by 29th August, 2022.