Umodzi Holdings Limited
EXECUTIVE PERSONAL ASSISTANT
Reports To: Chief Executive Officer (Primary)
UMODZI PARK Dotted Line Reporting: General Manager, Director of Finance & Administration
Umodzi Holdings Limited (UHL) was incorporated under Companies Act on 18th May 2012. UHL is 100% owned by the Government of the Republic of Malawi. UHL is currently managed as a highly prestigious domestic brand under the name “Umodzi Park and Resorts’ (UPR) and has the following properties at the heart of Malawi’s Capital City of Lilongwe which form part of its business establishment:
- Umodzi Park which comprises the magnificent Bingu International Convention Centre (BICC), Banqueting Hall, a 5-star hotel comprising 130 rooms and presidential suites; and
- The Presidential Village comprising 14 world class presidential villas which offer unique accommodation and office rental facilities. UHL seeks to urgently engage energetic, result oriented, suitable qualified Malawians to fill the following vacant position tenable in Lilongwe;
Role Overview:
Executive Personal Assistant shall provide comprehensive administrative support to the Chief Executive Officer, with dotted line responsibilities to the Ceneral Manager and Director of Finance & Administration. The ideal candidate should possess a high degree of professionalism, discretion and attention to detail, ensuring the smooth operation of executive functions in a dynamic and fast-paced environment.
Key Responsibilities:
- Manage and coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations for executive review.
- Act as a point of contact between the CEO, General Manager, Director of Finance & Administration, and internal/external stakeholders.
- Organize and maintain confidential files and documents, ensuring accuracy and accessibility.
- Assist in the preparation and distribution of executive communications, including meeting agendas and minutes.
- Coordinate and manage projects as assigned by the CEO, General Manager, or Director of Finance & Administration.
- Handle sensitive information with the utmost discretion and confidentiality.
- Perform other administrative tasks as required to support the executive team.
Qualifications and Experience:
- Bachelor’s Degree in Business Administration or a related field is mandatory.
- A minimum of 4 years of experience as an Executive Personal Assistant in a busy and fast-paced environment, preferably in the hospitality or corporate sector.
Key Qualities:
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively.
- High level of professionalism and ability to maintain confidentiality.
- Strong attention to detail and problem-solving skills.
Method Of Application
Interested candidates who meet the above qualifications and experience are invited to submit their updated resumes with three traceable referees along with a cover letter outlining their suitability for the role. Applications should be addressed to:
Send Applications to:
The Chief Executive Officer
Umodzi Holdings Limited P.O. Box 31489
Lilongwe 3
Malawi
Umodzi Holdings Limited is an equal-opportunity employer and encourages applications from qualified individuals, regardless of gender, race, or background. Only shortlisted candidates will be contacted for further processing.
Deadline for Application: 2nd September, 2024