Central Medical Stores Trust (CMST)
The Central Medical Stores Trust (CMST) is responsible for procurement, warehousing, sales and distribution of quality medicines and medical supplies to all public health facilities in Malawi. To effectively meet its mandate, the CMST seeks to fill vacant positions, with persons with strong proven passion for good corporate governance, a high measure of tested financial and moral integrity and free from past convictions by a court of law of criminal offences as follows:
POSITION TITLE : EXECUTIVE PERSONAL ASSISTANT
GRADE : MS5
LOCATION : HEAD OFFICE – LILONGWE
RESPONSIBLE TO : HUMAN RESOURCE AND ADMINISTRATION MANAGER (MS3)
OVERALL PURPOSE OF THE JOB:
Ensuring effective and efficient provision of support services for the smooth management of the office
of the Chief Executive Officer of the Trust.
DUTIES AND RESPONSIBILITIES;
1. Maintaining the diary of the Chief Executive Officer;
2. Arranging meetings of the Chief Executive Officer and the Board;
3. Liaising with the Administration Manager in coordinating the provision of all needed support and shared services for the smooth management of the Chief Executive Officer’s office;
4. Providing general administrative and clerical support services, including mailing, scanning, faxing and copying to the CEO;
5. Ensuring an effective and efficient filing system in the Office of the Chief Executive Officer; 6. Maintaining office supplies for the CEO’s office;
7. Liaising with the Senior Administrative Officer in ensuring an up-to-date maintenance of the facilities and environment in the office of the Chief Executive Officer;
8. Maintaining a tidy and up-to-date electronic and hard copy filing system.
JOB ATTRIBUTES:
1. Ability to prioritise workloads and meet deadlines;
2. Be a team builder and a team player;
3. High level of maturity;
4. Excellent communication and interpersonal skills.
JOB SPECIFICATION:
Qualifications:
Diploma in Secretarial, Office or Business Studies or any other closely related discipline. A Bachelor’s
Degree in the sought fields will be an added advantage.
Experience and Skills:
1. Three (3) years progressive experience in a similar position;
2. Relevant computer skills;
3. Excellent communication and interpersonal skills;
4. High levels of orderliness and discretion.
SUBMISSION OF APPLICATION
Interested and qualifying individuals should submit their applications and detailed Curriculum Vitae (CVS), copies of certificates and names of three
traceable referees, envelopes to be clearly marked ‘VACANCY FOR CMST ‘POSITION BEING APPLIED
FOR’ to:
The Chief Executive Officer
Central Medical Stores Trust
Opposite Kamuzu University of Health
Sciences (KUHeS)- School of Nursing
Private Bag 55,
Mzimba Drive
LILONGWE
not later than 16H00 on 31st August, 2022
CMST is an equal opportunity employer although only shortlisted applicants will be acknowledged and may be invited for interviews.