LUANAR
The Lilongwe University of Agriculture and Natural Resources (LUANAR) is inviting applications from suitably qualified, highly motivated, and experienced individuals to be considered for the following vacant positions in various establishments of the University:
Executive Officer (Students Welfare)
a. Role Summary
The successful candidate will be responsible for providing administrative support in student
welfare services, ensuring that student’s needs are met efficiently and effectively. The role
focuses on student support, engagement, and ensuring a positive student experience
throughout their time at the University.
b. Key Duties and Responsibilities
i. Student Welfare Administration:
- Assist in implementing and monitoring programs aimed at enhancing student welfare, including accommodation, health services, and financial aid.
- Handle student welfare inquiries and complaints, ensuring timely and appropriate resolutions.
- Work closely with student support units such as counseling services, health services, and residence halls to ensure students receive the necessary support.
ii. Accommodation and Residence Management:
- Support the allocation of student accommodation and maintain accurate records of residence assignments.
- Address issues related to student housing and coordinate with relevant departments for maintenance and security needs in student residences.
- Ensure the smooth administration of student movement in and out of University accommodations.
iii. Student Discipline and Conduct:
- Assist in enforcing the University’s student code of conduct, helping to manage disciplinary cases following established policies.
- Maintain records of disciplinary cases and follow up on resolutions.
- Provide advice and guidance to students regarding the University’s rules and regulations.
iv. Sport and Recreation Management:
- Plan, organize, and supervise a range of sports and recreational activities for students and staff.
- Develop and implement a comprehensive sports and wellness strategy that encourages participation in sports at all levels.
- Oversee the maintenance, scheduling, and operation of sports facilities, fields, and equipment.
- Monitor and evaluate sports programs to ensure they meet the needs and interests of participants.
- Work with coaches, trainers, and sports team managers to ensure proper training schedules, recruitment of team members, and overall team management.
- Serve as the liaison between the sports teams and Management.
- Coordinate travel arrangements for teams participating in external competitions.
- Prepare and manage budgets for sports and recreation activities, including funding for sports events, equipment, and maintenance.
v. Coordination and Stakeholder Engagement:
- Coordinate with academic departments, student associations, and other administrative units to address student welfare needs holistically.
- Serve as the first point of contact for external partners, parents, and guardians regarding student welfare matters.
- Assist in developing and implementing policies aimed at improving the student welfare experience.
c. Qualifications, Skills, Experience and Attributes
- A Bachelor’s degree in Education, Administration, Social Work, Sports Management or a related field.
- At least 3 years of experience in a university or educational setting, particularly in student services, welfare, or administration.
- Knowledge of student support services and student life management.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills and the ability to manage complex student issues.
- Ability to handle confidential matters with discretion and professionalism.
- Good organizational skills and attention to detail.
- A student-centered approach with a passion for enhancing student experiences
Terms and Conditions of Engagement
All the successful candidates will be engaged on an initial 2-year contract before they can be considered for permanent appointment based on satisfactory performance. Remuneration will be in line with LUANAR Staff Regulations and Conditions of Service (2023) applicable to staff on fixed-term contract.
Method Of Application
Hard copy application package should include an up-to-date Curriculum Vitae (CV), names and contact details of three traceable referees one of which should be of a current employer where applicable plus copies of certified academic and professional qualifications. The title of the position must be indicated on the envelope and sent to:
The University Registrar
Lilongwe University of Agriculture and Natural Resources (LUANAR)
P.O. Box 219
LILONGWE
All applications should reach the UNIVERSITY no later than Friday, 8th November, 2024.
Only shortlisted candidates will be acknowledged.
LUANAR is an equal opportunity employer hence females are encouraged to apply.