LUANAR
The Lilongwe University of Agriculture and Natural Resources (LUANAR) is inviting applications from suitably qualified, highly motivated, and experienced individuals to be considered for the following vacant positions in various establishments of the University:
Executive Officer (Admissions and Examinations)
a. Role Summary
The successful candidate will be responsible for assisting in the day-to-day administration of the admissions and examinations processes, ensuring that all operations are conducted efficiently, accurately, and in line with the University’s policies and procedures.
b. Key Duties and Responsibilities
i. Admissions Support:
- Assist in processing applications for undergraduate and postgraduate admissions, ensuring timely responses and adherence to University admission criteria.
- Maintain accurate and up-to-date records of applications, admission offers, and acceptances.
- Respond to inquiries from prospective students, parents, and schools regarding admission requirements and procedures.
- Assist in the coordination of student recruitment activities, including open days, career fairs, and school visits.
ii. Examinations Administration:
- Assist in the organization and administration of examinations, including preparing examination timetables and coordinating venues and invigilators.
- Ensure secure handling and storage of examination papers.
- Assist with the collection and processing of examination results, maintaining confidentiality and accuracy at all times.
- Prepare and issue examination certificates and transcripts to graduates.
- Respond to inquiries from students and staff about examination processes and results.
iii. Data Management and Reporting:
- Maintain accurate databases for admissions and examinations, ensuring that all data is managed in compliance with University policies.
- Prepare regular reports on admissions and examination trends for the Registrar’s off ice.
- Assist with updating student records in the University’s system following examinations and admissions processes.
iv. Coordination and Communication:
- Coordinate with academic departments to ensure alignment on admissions requirements and examination procedures.
- Liaise with external bodies and accrediting agencies as required to ensure compliance with standards in admissions and examinations.
- Provide support to Management in the development and review of policies related to
admissions and examinations.
v. Customer Service:
- Provide high-quality service to students, faculty, and external stakeholders regarding admissions and examination-related matters.
- Address and resolve queries and complaints professionally and promptly.
c. Qualifications, Skills, Experience and Attributes
- A Bachelor’s degree in Education, Public Administration, Management, Computer Science or a related field.
- A minimum of 3 years of experience, particularly in admissions, examinations, or academic services.
- Knowledge of higher education regulations and standards in admissions and examinations.
- Proficiency in using Management Information Systems and soft ware for admissions and examinations.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- High level of confidentiality and integrity.
Terms and Conditions of Engagement
All the successful candidates will be engaged on an initial 2-year contract before they can be considered for permanent appointment based on satisfactory performance. Remuneration will be in line with LUANAR Staff Regulations and Conditions of Service (2023) applicable to staff on fixed-term contract.
Method Of Application
Hard copy application package should include an up-to-date Curriculum Vitae (CV), names and contact details of three traceable referees one of which should be of a current employer where applicable plus copies of certified academic and professional qualifications. The title of the position must be indicated on the envelope and sent to:
The University Registrar
Lilongwe University of Agriculture and Natural Resources (LUANAR)
P.O. Box 219
LILONGWE
All applications should reach the UNIVERSITY no later than Friday, 8th November, 2024.
Only shortlisted candidates will be acknowledged.
LUANAR is an equal opportunity employer hence females are encouraged to apply.