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Driver/Office Assistant at Malawi Research and Education Network (MAREN)

  • Full Time
  • Zomba
  • Applications have closed
  • Salary: 00

Malawi Research and Education Network (MAREN)

The Malawi Research and Education Network (MAREN) is a not-for-profit institution which was founded around 2005 by the University of Malawi and Mzuzu University. It was established to create and operate an academic network interconnecting research and education institutions within Malawi and with their regional and global peers through the UbuntuNet Alliance.

The organization became fully operational in 2018 through funding from the Digital Malawi Project – a Project of the Malawi Government funded by the World Bank. So far, MAREN has managed to interconnect at least sixty sites including all the public universities at higher bandwidths. To date, the organization has been managed by consultants who were hired by the Project to facilitate its operationalization. Having been capacitated by the Project, MAREN is now in a position to recruit its own staff. Applications are therefore invited from suitably qualified, highly skilled, experienced, competent and visionary Malawians to fill the following position.

DRIVER/OFFICER ASSISTANT

The Driver/Office Assistant will report to the Finance and Administration Manager. S/he will be responsible for:

    • Driving the organization’s vehicles, transport staff to various work locations and sites
    • Ensuring that water, brake fluid, engine oil, battery electrolyte and power steering oil are at the recommended levels.
    • Ensuring that all tyres are inflated to the right level and wheel nuts are well secured before driving off.
    • Carrying out daily vehicle check, completing all needed documents and report defects
    • Checking all work is completed when the vehicle is serviced or inspected, all parts requested to be changed are changed, and no other items are tampered with.
    • Ensuring that the vehicle has all the required tools such as the spare wheel, wheel spanner, fire extinguisher, a towing rope, jump cables and a first aid kit.
    • Ensuring that speed limits, correct parking times at safe locations and all policies and procedures for MAREN are observed and this includes the Standard Operating Procedures.
    • Ensuring that the vehicle is cleaned and kept tidy all the times.
    • Ensuring that the vehicle is fueled at the right time, at filling stations and fuel receipts are properly kept and liquidations done on time.
    • Ensuring that all passengers wear seat belts before driving off.
    • Ensuring that the vehicle has a log book and is properly completed.
    • Ensuring that the vehicle is roadworthy (tax/insurance), and is safe to drive (maintained on time)
    • Transporting passengers and cargo in a safe and professional manner.
    • Assisting with loading and unloading of cargo.
    • Reporting any accidents or damage to the Police and the Finance and Administration Manager immediately they happen.
    • Understanding and following all driving laws in country.
    • Following all driver regulations.
    • Handling incoming calls and other communications.
    • Managing filing system.
    • Recording information as needed.
    • Greeting clients and visitors as needed.
    • Updating paperwork, maintaining documents, and word processing.
    • Helping organize and maintain office common areas.
    • Performing general office clerk duties and errands.
    • Organizing travel by booking accommodation and reservation needs as required.
    • Coordinating events as necessary.
    • Maintaining supply inventory.
    • Maintaining office equipment as needed.
    • Aiding with client reception as needed.
    • Creating, maintaining, and entering information into databases.
    • Ensuring that offices are clean and tidy at all times
    • Any other duties assigned by MAREN management from time to time.

Qualifications and Experience
A suitable candidate shall:

    • Be a holder of the Malawi School Certificate of Education (MSCE)
    • Be a holder of a valid Driver’s License. Those with a Defensive Driving Certificate will have an added advantage.
    • Have at least 3 years of experience in a similar role
    • Have good knowledge of Malawi’s road network
    • Have ability to work under pressure
    • Have ability to work as part of a diverse and inclusive team
    • Have high degree of integrity and professionalism

Term of office
The Driver/Office Assistant shall be on a 3 year contract renewable based on performance.

REMUNERATION
The positions above come with a competitive compensation and benefits package in accordance with MARE’s existing structure of benefits.

Method Of Application

Applicants are invited to submit a cover letter, Curriculum Vitae, and names and contact details of three traceable referees to the Finance and Administration Manager by the following email: recruitment@maren.ac.mw

Applications should be received not later than 24th March, 2023.