CONSULTANCY TERMS OF REFERENCE – Save the Children Malawi Disability Inclusion Project – office accessibility audit at Save the Children

Opportunity

1. Background

Save the Children is the leading global independent organization for children. Save the Children believes every child deserves a future. Around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

2. Purpose of Consultancy

Save the Children Malawi (SCIM) is increasing its focus on disability inclusion, across the four pillars of advocacy, programming, partnerships and workplace. In 2022, SCIM received funding from Save the Children Italy (SC Italy) to strengthen these areas of work, including an accessibility audit and follow up actions for our offices. SCIM is committed to ensuring that our physical office environment is accessible to staff (and visitors) with impairments, and we recognize that the current set up is often inaccessible. We seek an experienced consultant(s) to support us with this activity between September-November 2022. The consultant must take an intersectional approach, recognizing the specific and varied experiences and requirements of women (including breastfeeding women), older and younger staff members, and other protected characteristics, alongside disability.

3. Objectives, Activities, Outcomes and Timeframe

To conduct a thorough accessibility audit of SCI’M’s Lilongwe office and provide recommendations to senior management, including recommendations for contracting suppliers and artisans to carry out the work

4. Location and official travel involved

The supplier will work from the SCI office in Area 14, Lilongwe for at least one day. They will then work remotely to write up the report and conduct a virtual meeting with SCIM Senior management to detail the way forwards. The supplier will provide their own IT equipment. Any travel require pre-approval by SCI in SCI in accordance with SCI’s Travel Policy and applicable CO Expense Policy.

SCIM will take reasonable steps to ensure that suppliers with a disability are supported. In the application the supplier must detail any reasonable adjustments they require and factor this in to their budget and plan.

5. Services the Supplier will provide

1. Conduct a staff survey on accessibility requirements [and other reasonable accommodations if possible].
2. Conduct a one day accessibility audit in the SCI Lilongwe Office. This must include a thorough assessment of all buildings and grounds, considering all types of impairment, and interviews with staff
3. Provide a thorough report and proposed action plan including measurements, photographs and interviews
4. Engage closely with SCIM’s senior management, procurement, administration and human resources staff throughout to ensure alignment with SCI policies (including for follow on actions), capacity building and buy in
5. Conduct a virtual meeting with SCIM senior management, HR, disability working group, procurement and administration to present the findings and recommendations and discuss the way forwards
6. Conduct a short virtual meeting with all SCIM staff to present the findings and way forward
7. The consultant must respect the privacy of interviewees by guaranteeing confidentiality through the process, including data management

Experience and skill set required

• Strong experience conducting Disability Accessibility Audits in similar workplaces in Malawi, with a sample report
• Strong knowledge on disability in Malawi, spanning all types of impairments
• Good experience conducting surveys, interviews and focus group discussions
• Experiencing contracting service providers to carry out accessibility adjustments (Eg builders, electricians)
• Good oral and written English skills
• Own lived experience with a disability will be considered a strong asset

Expected Deliverables

SCI expects the following deliverables to be provided:

Deliverable number	Deliverable title	Description	Format and style
1	Inception report	The report is to define the project’s exact work plan and scope for the rest of the duration.	Presentation delivered to Project staff
2	Accessibility audit tools and travel plan	Detailing survey and interview questions, structure of accessibility audit	Report
3	Final report	Summary report with findings, recommendations, accessibility audit action plan	Report
4	Presentation to SCIM SMT, HR, Procurement, disability inclusion	Orientation on good practice on accessible workplaces. Summary of findings, recommendations and action plans with advice on procurement and next steps	Virtual presentation
5	Presentation to all staff	Brief presentation of the process, recommendations and way forwards	Virtual presentation

 

6. Timeline

    Estimated Commencement Date: Monday 10^th October

    Estimated End Date: Friday 4^th November

Deliverable number	Deliverable title	Submit to	Delivery date
1	Inception report	SCI Project Lead	12th October 2022
2	Accessibility audit tools and travel plan	SCI project lead	14th October 2022
3	Final report	SCI project lead	21st October 2022
4	Presentation to SCIM SMT, HR, Procurement, disability inclusion		w/c 24th October
5	Presentation to all staff		W/C 24th October

Out of Scope

The supplier will not be responsible for any procurement based on recommendations, but will be invited to signpost SCI to experienced and reliable contractors

Status updates/reporting

• Contract start up call with relevant SCIM colleagues
• Weekly summary email
• Final call with relevant SCIM colleagues

7. Submission

The deadline for responses is: Friday 26th September. To apply please submit a narrative (no more than 2 pages) and financial proposal, with CVs of key relevant staff though the email Malawi.Procurement@savethechildren.org

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5^th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

 

Job Description:

Find out more about this role by downloading the job description here  Job description